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HomeMy WebLinkAbout01-11-2023 Minutes Annual Meeting-Amended AgendaDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Chad Dance  Paul Jenkins  Greg Calder  Carissa Coats  Randy Smith Bonneville Joint School District No. 93 is an Equal Opportunity Employer Annual Meeting/Amended Agenda January 11, 2023 6:00pm (Executive Session at 6:00 pm; Public Session Begins at 7:00pm) District Office 3497 N Ammon Rd Idaho Falls, ID 83401 I. Chairman Dance welcomed the board at 6:03 p.m. II. Approve/Amend the Agenda (Action Item) Chairman Dance asked if any Board members would like to amend the agenda. Hearing none, he asked for a motion. MOTION: Paul Jenkins moved to approve the agenda. Carissa Coats seconded. Motion carried. III. Executive Session (Action Item) Chairman Dance stated that the Board will enter into Executive Session pursuant to Idaho Code 74-206(1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. The Executive Session will be closed to the public as permitted by law. Roll Call Vote Randy Smith yes Paul Jenkins yes Carissa Coats yes Greg Calder yes via phone Chad Dance yes The Board entered Executive Session at 6:05 p.m. A. Student Recommendations 1. Student 23-P (Action Item) The Board invited Lyndon Oswald, Principal at Technical Careers High School to present information on Student 23-P to the Board. Mr. Oswald recommends expulsion without a hearing and conditionally readmit Student 23-P back to the same school. Chairman Dance asked for a motion. MOTION: Randy Smith moved to recommed expulsion without a hearing and to conditionally readmit Student 23-P back to the same school. Paul Jenkins seconded. Motion carried. B. Planning and Personnel Recommendations 1. Employee U2023 Chairman Dance invited Heath Jackson, Executive Director of Planning and Personnel to present information on Employee U2023 to the Board. This was just a discussion. Employee U2023 is an action item on the regular session agenda. C. Superintendent Evaluation Chairman Dance and the Board reviewed information regarding the Dr. Woolstenhulme’s evaluation. IV. Close Executive Session (Action Item) Chairman Dance asked for a motion to close Executive Session MOTION:Carissa Coats moved to close Executive Session. Randy Smith seconded. Motion carried. 2 V. Move to Regular Session VI. Board Opening Business (Begins at 7:00 p.m.) A. Chairman Dance called the meeting to order at 7:00 p.m. B. Chairman Dance welcomed any Delegates and visitors. Others in attendance were: Superintendent Woolstenhulme, Jason Lords, Executive Director of Learning and Instruction, Heath Jackson, Executive Director of Planning and Personnel, Guy Wangsgard, Executive Director of Finance and Operations, Gordon Howard, Director of Safe Schools and Technology, Ken Marlowe, Director of Social Emotional Learning, Lyndon Oswald, Principal at Technical Careers HS, Ben Parker, Principal at Discovery Elementary, Brittany Horrell, Bonneville Education Association, Megan Dallimore, Bonneville Educations Association, Dr. Daniel Baldwin, Orchestra Teacher at Bonneville HS, Joel Rachlan, Tom Hunsaker, Phil Campbell, D93 News, and Samantha Williams, Board Clerk. C. The Pledge of Allegiance was led by Chairman Dance D. The prayer was offered by Lyndon Oswald E. Roll Call Paul Jenkins present Greg Calder present via phone Carissa Coats present Randy Smith present Chad Dance present F. Motion and Order to Amend the Agenda (Action Item) Chairman Dance stated that A Board member moves that the Board Pursuant to Idaho Code 74-204(4)(a) amend the agenda for this meeting for the following reasons: To add: Employee U2023 Release of Contract as an action item under Planning and Personnel in the public session of the agenda To add: Community Engagement Survey Options as an action item under Superintendent Recommendations and Reports in the public session of the agenda To remove: Sandcreek Middle School requesting a change to the board-approved district calendar for Sandcreek Middle School reflecting a day off for Sandcreek students only if they successfully reach their financial goal with a fundraiser for Zambia's Scholarship Fund from the agenda under Learning and Instruction in the public session of the agenda. These items were received today and are extremely time sensitive. He asked for a motion MOTION: Randy Smith moved to amend the agenda. Carissa Coats seconded. Motion carried. G. Amend the Amended Agenda/Approve the Amended Agenda (Action Item) Chairman Dance asked for motion to amend the amended agenda or to approve the amended agenda. MOTION: Carissa Coats moved to approve the amended agenda. Paul Jenkins seconded. Motion carried. H. Board Reorganization (Action Item) Chairman Dance stated that Board is now dissolved and asked Board Members for a nomination for the Board Chairman. 1. Chairman of the Board Trustee Paul Jenkins nominated Chad Dance to Board Chair. No other nominations were requested. Chad Dance closed the nominations and asked for a Roll Call Vote. Chairman Roll Call Vote Nomination for Chad Dance Paul Jenkins yes Greg Calder yes Carissa Coats yes Randy Smith yes Chad Dance yes Chad Dance was unanimously declared Board Chair for the 2023. Chairman Dance thanked the Board. 3 2. Vice Chairman Chairman Dance opened nominations for Board Vice Chair. Trustee Randy Smith nominated Trustee Paul Jenkins to serve as Vice Chair. Chairman Dance asked if there are other nominations. Hearing none, he asked for a Roll Call Vote for Board Vice Chairperson. Roll Call Vote for Vice Chairperson Chad Dance yes Greg Calder yes Paul Jenkins yes Carissa Coats yes Randy Smith yes Chairman Dance declared Trustee Paul Jenkins as Board Vice Chairperson for 2023. 3. Treasurer Chairman Dance opened the nominations for Board Treasurer. Trustee Randy Smith nominated Trustee Greg Calder as Board Treasurer. Chairman Dance asked for any other nominations. Hearing none, he asked for a Roll Call Vote. Roll Call Vote for Board Treasurer Chad Dance yes Greg Calder yes Paul Jenkins yes Randy Smith yes Carissa Coats yes Chairman Dance Declared Trustee Greg Calder as Board Treasurer for 2023. 4. Board Clerk Chairman Dance asked for Board Clerk nominations. Trustee Randy Smith nominated Samantha Williams as Board Clerk. Chairman Dance asked if there were any other nominations. Hearing none, he asked for a Roll Call Vote. Roll Call Vote for Board Clerk Chad Dance yes Greg Calder yes Paul Jenkins yes Randy Smith yes Carissa Coats yes Chairman Dance declared Samantha Willams as Board Clerk for 2023. I. Code of Ethics Chairman Dance reminded the Board to read through the Code of Conduct and sign them and give the document to the Board Clerk. J. Approve Consent Agenda (Action Item) Chairman Dance asked for a motion to approve the Consent Agenda. MOTION: Carissa Coats moved to approve the consent agenda. Paul Jenkins seconded. Motion carried. 1. Minutes of Previous Meetings Executive Session - 12-14-2022 - Draft Regular Meeting - 12-14-2022 - Draft 2. Financial a. Accounts Payable December 2022 Board Report b. Contracts Piper Sandler & Co 4 c. Surplus Items Federal Programs - Books Federal Programs - Books and Cards 3. Employees a. Conditional Employment b. Resignations and Terminations c. Retirements d. Stipends e. Transfers 4. Students a. Early Graduation Requests b. Club Requests BCMS Black Canyon Middle School Robotics Team BCMS Storm National Honor Society c. Trip Requests BHS Ballroom to Ballroom Competition - Farmington, UT - 2-17-2023 to 2-19-2023 BOHS and Praxium Mastery Academy - BPA State Leadership Conference - Boise, ID - 2-22-2023 to 2-25- 2023 SMS - Cheer Competition - Preston, Idaho - 1-20-2023 to 1-20-2023 TCHS National Association of Home Builders National Competition - Las Vegas, NV - 1-30-2023 to 2-2- 2023 BHS Cheer - USA Nationals Cheer Competition - Anaheim, CA - 2-21-2023 to 2-27-2023 VII. Public Input Chairman Dance stated that pursuant to Board Policy #4105 Public Participation in Board Meetings, Public Input shall be held to a maximum of one (1) hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action relative to any items during the meeting unless on the agenda but may direct the Superintendent to consider such items at a subsequent meeting. Chairman Dance opened the floor for public input. There was no persons signed up for public input. VIII. Superintendent Reports and Recommendations A. Successes and Accomplishments of 2022 Chairman Dance invited Superintendent Woolstenhulme to present to the Board. Dr. Woolstenhulme thanked Chairman Dance. He presented the Board with a powerpoint of the success and accomplishments of Bonneville Joint School District in 2022. He highlighted Early Literacy and how scores for the IRI (Idaho Reading Indicator) have increased in every grade level by 2% to 5% with the exception of second grade. In 2022 the district implemented all- day kindergarten and student-centered coaching. The district is also continuing to use Phonics First in every elementary school. For grades 3rd through 8th, and 11th grades the district outperformed state averages by 2% in ELA and Math. District subgroups outperformed the state average in ten areas and district subgroups were top ten in the state in 5 different areas. Dr. Woolstenhulme continued with stating that 95% of students participated in college and career readiness classes, which is 15% higher than the state average. It increased by 4% from 20201 and by 6% from 2020. Students are meeting the SAT college readiness benchmarks. That increased by 2.2%. District students outperformed the state average on SAT college readiness benchmards with evidence -based reading and writing at 2.7% and math at 2.2%. The district’s graduation rate increased to 89.6%, which again outperformed the state average by 9.5%. This is approximately one hundred more students graduating from the district. Dr. Woolstenhulme reviewed the financial, operational, and personnel indicators to the Board. The district maintained a balanced budget while increasing pay for classified, certified, and administrative positions. The district had a successful negotiations with the BEA (Bonneville Education Association) that resulted in increased and improved benefits while maintaining stable fund balance. Regarding planning personnel, the district made boundary changes, and moved programs to utilize available classrooms and sold surplus properties. There was an independent audit performed and there were no findings or errors or omissions and commendations for our approach to financial planning and budgeting. Child Nutrition was audited as well with only minute findings and numerous commendations. District 93 has been communicating with families and employees with great success. The newsletter platform was changed to S’more 5 which is more user friendly and translates to Spanish when needed. The Family and Employee update is sent every week with the average of 8,500 -10,000 views. The employee update newsletter averages about 2,000 views. The district holds a D93 Live with Executive Team each month where patrons can ask questions. The Executive Team meets with the BEA (Bonneville Education Association) each month and there is a quarterly Resolutions Committee meeting with a representative from each school in which they can bring up questions or concerns to the district. The district has a new website and there are many ways parents and patrons can get help or ask a question. This is guarded by Phil Campbell, and Samantha Williams. Questions or concerns are promptly answered or forwarded to the appropriate person to answer them. Also on the website is the D93 Help Alerts. This was implemented to notify principals, school councelors, and other key staff members of bullying, harassment, self-harm or suicidal tendencies, weapons, and other critical safety issues. Most of the alerts have been submitted from student’s chromebooks. Another safety measure that was implemented in 2022 was the NTAC Threat Assessment training and protocols to improve responses to threats of violence at school. In 2022 a survey showed that 80% of students reported feeling mostly or very safe at school. 5% reported feeling mostly or very unsafe at school. 79% of students reported rar ely or never being bullied at school, while 6% reported being bullies often. Seven of ten students reported thay definitely had a positive relationship with at least one adult in the their school, while two out of ten reported of not having a positive relationship with at least one adult at school. The last success of 2022 was the Professional Learning Focus. The district implemented student-centered coaching and Phonics First instruction to improve early reading development. Response to intervention to improve intervention and support in all schools. The district focuesed on the Principals and practices of effective Professional Learning Communities. The district also continued with the JPAS classes which help with effective classroom management and instruction. The district is also continuing to slowly roll out the platform and training for supporting student’s social and emotional well-being. Chairman Dance thanked Dr. Woolstenhulme for his presentation. B. District Organizations and Responsibilities Chairman Dance asked Dr. Woolstenhulme to continue with the District’s Organizations and Responsibilities. Dr. Woolstenhulme reveiwed the district’s flow chart of jobs and responsibilities. This chart can be viewed on the website. The district has an Executive Team which is Superintendent Woolstenhulme, Executive Director of Finance and Operations, Guy Wangsgard, Executive Director of Learning and Instruction, Jason Lords, and Executive Dir ector of Planning and Personnel, Heath Jackson. Each of these individuals have departments they oversee. Mr. Wangsgard oversees Child Nutrition, and Transportation. Mr. Lords oversees Special Education, Social and Emotional Learning and Academic Interventions and Support. Mr. Jackson oversees Facilities and Maintenance, Custodial, Technology and Safe Schools. These departments have directors as well. Dr. Woolstenhulme stated that he oversees the Communications for the district, which includes Phil Campbell and Samantha Williams. Dr. Woolstenhulme explained that the reason why the district is having so many successes and is because of the team he has in place. Chairman Dance thanked Dr. Woolstenhulme for his report. C. Community Engagement Survey Options (Action Item) – there was no action on this. The district is going to concentrate on an informational approach for a future bond. D. COVID Plan for final Adoption (Action Item) Chairman Dance invited Dr. Woolstenhulme to present the COVID plan for final adoption. Dr. Woolstenhulme reviewed the plan and the changes. The plan does not only apply to COVID. It now has other respiratory illnesses included. The Board had a chance to review the changes and Chairman Dance asked for a motion. MOTION: Randy Smith moved to approve the COVID and Other Respiratory Illnesses Plan for final adoption. Paul Jenkins seconded. Motion carried. IX. Planning and Personnel A. Employee U2023 Release of Contract (Action Item) Chairman Dance invited Heath Jackson, Executive Director of Planning and Personnel to present to the Board. Mr. Jackson recommeds Employee U2023 be released from their contract contingent of finding a suitable replacement. Chairman Dance asked for a motion. MOTION: Carissa Coats moved to release Employee U2023 from their contract contingent on finding a suitable replacement. Randy Smith seconded. Motion carried. B. Policy U3570 Emergency Closures for Final Adoption (Action Item) 6 Executive Director of Planning and Personnel asked the Board to approve Policy U3570 Emergency Closure for final adoption. Chairman Dance asked for a motion. MOTION: Paul Jenkins moved to approve Policy U3570 Emergency Closure for final adoption. Carissa Coats seconded. Motion carried. X. Learning and Instruction A. Bonneville High School Orchestra travel request to the Bahamas Chairman Dance invited Dr. Daniel Baldwin, the orchestra teacher at Bonneville High School to present his proposal. Mr. Baldwin explained that the trip that is being proposed is for an educational purpose for the orchestra class. The trip would be from February 13, 2024 through February 18, 2024. The students will take a roundtrip flight from Idaho Falls to Miami, Florida. They will be participating in master classes and performances with the University of Miami Frost School of Music and their orchestra director Gerard Schwartz, who is one of the most famous orchestra directors in the world. The students will also be able to tour the famous Superblue interactive Fine Art Museum as well as the Frost Fine Art Museum at the University of Miami. From Miami the students will leave port for a four day cruise from Miami to Nassau, during the cruise the students will perform on the ship and get a backstage experience with the cruise ship. The trip will infuse excitement into the orchestra program and provide students with a once in a lifetime memorable experience. The trip will provide an educational purpose for the students. It will provide students with an opportunity to broaden culture horizons and provide students with a greater worldly view of music as it pertains to different cultures. Students will be participating in artistic opportunities that they would potentially never experience otherwise and finally, students will have a broader understanding of world class education through higher education instruction and access to individuals engaged in practical and professional music making. Dr. Baldwin explained the itinerary to the Board. Including flights, transportation services, Airport shuttles and all the modes of transportation during the trip. He then explained how the supervision and chaperoning was going to be conducted during the trip. Students will be in groups of three to four, and will be supervised by chaperones at all times. On and off the ship. There is already an interest in parents wanting to be chaperones. Students will be heavily monitored at night while in the hotel and on the ship. And all students and chaperones will have specific duties, instructions, and information to keep students together and safe at all times. Dr. Baldwin went through the safety guidelines of the cr uise ship. They include, security cameras, lifeguards, staff monitoring, and a five foot railing in all areas. There will also be a strict check in schedule by Dr. Baldwin each day. There will never be an opportunity for students to be out exploring on their own. Dr. Baldwin explained the cost for the trip and the fundraising events to help students with costs. Between the cruise fair, flight, motel and shuttle services the total cost of the trip will be $1500.00 per student. Students will be put on a ten month payment plan for which monthly fundraising will be made available. Students are already fundraising with great success. All fundraising money will be closely monitored on a spreadsheet from month to month. The Board asked some questions. Mostly the security, safety and chaperoning of students. The other question was about students and homework from other classes. The Board encourages that there is a time for kids to have opportunities to have study and homework time so they don’t fall behind in their other classes. This was a discussion only. Dr. Baldwin will submit a travel voucher to the Board for approval at the next Regular Board meeting in February. Dr. Woolstenhulme inquired about the kids in his class who will not be going on the trip. Dr. Baldwin stated that so far, all the students are projected to go. But he will devise a plan for those who will not be going on the trip. Dr. Woolstenhulme also inquired about chaperones and costs. Dr. Baldwin explained that the chaperones will cover their own costs for the trip. Dr. Woolstenhulme’s last question was what the itinerary is for Nassau. Dr. Baldwin stated that the stop will be for about six to eight hours. They are still planning that part of the trip. Chairman Dance thanked Dr. Baldwin, for his presentation. Before the next item. Dr. Woolstenhulme, asked Dr. Baldwin to inform parents who are not going to be on the trip to give himself and the other District employee who is attending guardianship of those students. In case of any emergencies, so he can have the authority to make decisions regarding students when needed. Chairman Dance again thanked Dr. Baldwin for his presentation. B. Policy 3600 Student Records for Final Adoption (Action Item) Superintendent asked the Board to approve Policy 3600 Student Records for final adoption. Chairman Dance asked for a motion. MOTION: Carissa Coats moved to approve Policy 3600 Student Records for final adoption. Randy Smith seconded. Motion carried. C. Policy 3010 Open Enrollment for 30-Day Review (Action Item) Superintendent Woolstenhulme reviewed the changes and additions to the policy and asked the Board to approve Policy 3010 Open Enrollment for 30-day review. Chairman Dance asked for a motion. 7 MOTION: Carissa Coats moved to approve Policy 3010 Open Enrollment for 30-day review. Randy Smith seconded. Motion carried. Board Closing Business D. Upcoming Board Events and Conferences Day on the Hill - February 20-21, 2023 - Boise, Idaho Board Clerk, Samantha Williams asked the Board members who would like to attend the Day on the Hill event. Trustees Randy Smith, Paul Jenkins, and Carissa Coats indicated that they were interested. COSSBA - March 30 - April 2, 2023 - Tampa, Florida - Board Members were informed to contact the Board Clerk if they were interested in attending the COSSBA conference. NSBA - April 1 - April 3, 2023 - Orlando, Florida Trustee Paul Jenkins is interested in attending the NSBA conference. He was informed to contact the Board Clerk to Make travel arrangements. E. Call for Agenda Items for Upcoming Meetings Board Work Session - January 25, 2023 - 11:30 a.m. - Rimrock Elementary XI. Executive Session (Action Item) Chairman Dance stated that the Board will enter into Executive Session pursuant to Idaho Code 74-206(1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. The Executive Session will be closed to the public as permitted by law. Roll Call Vote Paul Jenkins yes Greg Calder yes Carissa Coats yes Randy Smith yes Chad Dance yes The Board entered Executive Session at 8:59 p.m. A. Superintendent Evaluation The Board and Dr. Woolstenhulme reviewed documents from the Superintendent evaluation. XII. Close Executive Session (Action Item) Chairman Dance asked for a motion to close Executive Session. MOTION: Carissa Coats moved to close Executive Session. Paul Jenkins seconded. Motion carried. XIII. Adjournment (Action Item) Chairman Dance asked for a motion to adjourn the meeting. MOTION: Randy Smith moved to adjourn the meeting. Carissa Coats seconded. Motion carried. Meeting adjourned at 9:50 p.m.