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HomeMy WebLinkAbout05-10-2023 Minutes Executive Session Work Session Regular MeetingDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Chad Dance  Paul Jenkins  Carissa Coats  Randy Smith Bonneville Joint School District No. 93 is an Equal Opportunity Employer Executive Session/Work Session/Regular Meeting Wednesday, May 10, 2023 5:00 p.m. A Work Session will be from 5:30 p.m. to 6:30. The public portion of meeting will begin at 7:00 p.m. District Office 3497 N Ammon Rd Idaho Falls, ID 83401 I. Welcome Chairman Dance welcomed everyone to the meeting. II. Roll Call Paul Jenkins present Carissa Coats present (telecommunication) Randy Smith present Chad Dance present III. Amend/Approve Agenda (Action Item) Chad Dance asked for a motion to approve the agenda. Motion: Randy Smith moved to approve the agenda. Paul Jenkins seconded. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea. Motion passed. IV. Executive Session (Action Item) Chiarman Dance stated that the Board will enter into Executive Session pursuant to Idaho Code 74-206 (1)(b) to consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against a public officer, employee, staff member, or individual agent, or public school student. Motion: Randy Smith moved to enter Executive Session. Paul Jenkins seconded. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yeah, Randy Smith: Yea. Motion passed. Roll Call Vote The Roll Call vote was Paul Jenkins yes Carissa Coats yes Randy Smith yes Chad Dance yes The Board entered Executive Session at 5:03 p.m. A. Student Recommendations 1. Student 23-Z (Action Item) The recommendation for Student 23-Z is suspension only. Chairman Dance asked for a motion that Student 23-Z be suspended only. Motion: Paul Jenkins moved to approve suspension for Student 23-Z. Randy Smith seconded. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea. Motion passed. 2 2. Student 23-AA (Action Item) There was no action at this time B. Employee Recommendations AR2023 AS2023 AT2023 AU2023 Heath Jackson, Director of Planning and Personnel, reported information on Employee AR2023, Employee AS2023, Employee AT2023, and Employee AU2023. These employees are on the consent agenda for approval. 1. Rocky Mountain Middle School Principal Recommendation Mr. Jackson reviewed the hiring process and candidates for the Rocky Mountain Middle School Principal. The final recommendation is on the consent agenda for approval. C. Close Executive Session (Action Item) Chairman Dance asked for a motion to close Executive Session. Motion: Randy Smith moved to close Executive Session. Seconded by Paul Jenkins. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea. Motion passed. D. Recess to Work Session V. Zone 1 Trustee Appointment Interviews Chairman Dance and the Board interviewed the two remaining candidates individually. The candidates were Laura Wallis and Kenneth Payne each residing in Zone 1 of the district. They were asked the following questions. • What value will you bring to the Board and to the district? • How well do you take criticism or conflict? • How are you going to handle confidential information? • This is a huge time commitment. Are you ready to commit to being a Board member? • What current challenges do you think the district is facing today? After each interview, the Board thanked the candidates for applying. The Board then deliberated about all the interviews that took place. They narrowed it down to two which was not an easy task. Ultimately Mindy Clayton, and Laura Wallis were chosen as the top two candidates and decided to make a motion in the regular po rtion of the board meeting. The board recessed to the regular portion of the agenda at 6:55 p.m. VI. Recess to Regular Meeting VII. Pledge of Allegiance The Pledge of Allegiance was led by Chairman Dance VIII. Prayer The prayer was offered by Terry Thomson IX. Call to Order Chairman Dance called the meeting to order at 7:03 p.m. X. Roll Call Roll call was Paul Jenkins present Carissa Coats present (telecommunication) Randy Smith present Chad Dance present XI. Board Opening Business A. Welcoming of Delegates and Visitors 3 Chairman Dance welcomed any visitors and delegations to the meeting and reminded individuals to sign the sheet at the back of the building to appear before the Board for Public Input. He stated that Ddue to their sensitive nature, complaints about personnel or an individual student must be submitted in accordance with Board Policy 4110 Public Complaints and Grievances. The complaint and grievance form (4110F1) are found on the District’s home webpage www.d93schools.org under the School Board tab - Board Policies. B. Amend/Approve the Agenda (Action Item) Chairman Dance asked for a motion to approve the agenda. Motion: Randy Smith moved to approve the agenda. Randy Smith seconded. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea. Motion passed. C. Approve Consent Agenda (Action Item) Chairman Dance asked that the SRO School District 93 Contract be removed from the consent agenda for further discussion. There were some errors in the contract. Then he asked for a motion to approve the consent agenda sans the SRO School District 93 Contract. Motion: Paul Jenkins moved to approve the consent agenda sans SRO School District 93 Contrace. Randy Smith seconded. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea. Motion passed. 1. Minutes of Previous Meetings Executive Session/Work Session - 04-12-2023 Executive Session/Regular Meeting - 04-12-2023 Executive Session/Special Meeting - 04-14-2023 Work Session/Special Meeting - 04-26-2023 Minutes - Executive Session_Special Meeting - 04-26-2023 Minutes - Executive Session_Special Meeting - 04-14-2023 Minutes - Regular Meeting_Executive Session - 04-12-2023 Minutes - Executive Session - Work Session - Grievance Hearings 2. Financial a. Accounts Payable $9,885,471.73 Apr 2023 b. Contracts SRO School District 93 Proposal Rocky Mountain Power Contract with Westmark Stadium Bonneville County Use of D93 Buses for Teen Leadership Camp SRO School District 93 Proposed - FY 24 moved to regular agenda for discussion. Rocky Mountain Power Contract for Westmark Stadium BCSO bus request - Google Docs c. Surplus Items Child Nutrition - Surplus - Kitchen Supply Falls Valley - Surplus - Books Child Nutrition - Surplus - Kitchen Supply Falls Valley - Surplus - Books 3. Employees a. Alternative Authorizations Alternate Authorizations b. Category 1 Rehires Category 1 Rehires c. Conditional Employment New Hires 4 d. Leave Requests AR2023 AS2023 AT2023 e. Resignations and Terminations f. Retirements g. Stipends h. Summer i. Transfers 4. Students a. Early Graduation Requests b. Trip Requests BHS Bonneville Football to Team Camp at Montana Tech - Butte, MT - 06-13-2023 to 06-15-2023 HHS Hillcrest Football to Team Camp - Bozeman, MT - 06-19-2023 to 06-21-2023 TRHS Ballroom Team to Farmington, UT - 06-07-2023 to 06-09-2023 BOHS National HOSA Competition for Sydney Allred - Dallas, TX - 06-20-2023 to 06-25-2023. TRHS Esports to High School Esports Association State Championship Tournament - Boise, ID - 05-11-2023 to 5-13-2023. BHS Bonneville Football to Team Camp at Montana Tech - Butte, MT - 06-13-2023 to 06-15-2023 HHS Hillcrest Football to Team Camp - Bozeman, MT - 06-19-2023 to 06-21-2023 TRHS Ballroom Team to Farmington, UT - 06-07-2023 to 06-09-2023 BOHS National HOSA Competition for Sydney Allred - Dallas, TX - 06-20-2023 to 06-25-2023 TRHS Esports to State Esports Tournament - Boise, ID - 05-11-2023 to 05-13-2023 D. Thunder Ridge Spanish Class Mexico Experience Report Chairman Dance invited Kara Jackson, the Spanish teacher at Thunder Ridge to present their trip to Mexico. Ms. Jackson’s students who went on the trip took a pre and post-assessment. This was to gauge how much the students learned on the trip. There were four communication skills that the students were assessed on. Reading, writing, listening, and speaking. The students showed gains and improvement in each of the categories after the trip. Reading was a 3% growth, writing was a 14% growth, speaking was a 14% growth and finally, listening was a 15% growth. The student’s confidence and skills also increased. The presentation also included pictures of the student’s experiences. Some of the students who went on the trip also talked about the fun it was to interact and spend time at a school in Mexico. Ms. Jackson also had fun challenges for the students to complete to enhance their confidence in their speaking and listening skills. It was a very fun trip, and the students got to experience a different culture and make new and lasting friendships. The Board thanked Ms. Jackson and her students for their presentation. E. Staff/Student Recognition TRHS - Natalie Woods - Presidential Award for Excellence in Mathematics and Science Teaching TRHS - Travis Hobson - Marquis Ross Up and Coming Athletic Director Winner TRHS - Josh Brock - 2023 - Humorous Interpretation in Speech State Champion TCHS - Teagan Arnold - Small Engine Technology SKILLS State Champion BOHS - Sydney Allred - 2023 HOSA (Health Occupations Students of America) State Champion HHS - Treyson Deschamps - Adobe Certifications BHS - Eli DeTonancour - Solo and Ensemble State Champion BHS - Abby Huber - Solo and Ensemble State Champion BHS - Rebekah Grover - Solo and Ensemble State Champion Students and staff who are listed were recognized for their accomplishments and achievements and presented with certificates from the Board. XII. Hillcrest High School Student Council Report Chairman Dance asked Ty Salsbery, Principal at Hillcrest High School to introduce their student council and advisor to the Board. Mr. Salsbery invited Amanda Wade, the Student Council advisor, and her students to present to the Board. The student council focused on the new things that they tried and accomplished during the year. The students talked about the different activities and events that emphasized service not only around the school but the community. 5 Homecoming centered around the theme of Candyland and it really united the school as a whole. The turkey box food drive was a service-oriented activity for the student council. They also invited the elementary schools that feed into Hillcrest to participate. It was a huge success. In total, a collection of twenty-five hundred pounds of food was collected and donated to the food bank. There were also monetary donations of eighteen hundred dollars as well. Adopt-a- Family is another way the student council served the community. They were able to help and serve fifty-five families in the community. During Adopt-a-Family, the student council had a hygiene room at the high school where people could donate hygiene items. People who came and collected their gifts were able to pick out hygiene products for themselves and their families. This was a huge success. Next year there will be a hygiene pantry for the homeless student population. Brawley Ball was taken to the next level by inviting Thunder Ridge, Bonneville, and Lincoln to participate in the event. The admission to the showcase was canned food or food items or monetary donations. All of these donations were later given to the Idaho Community Food Bank. The whole event created a sense of district unity and support for the surrounding communities. This year, Hillcrest Student Council partnered with the Shannon Wilker Foundation. This foundation raises money and awareness for individuals who are battling cancer. One of the events we participated in was Crusade against Cancer, which was held in June. Chairman Dance thanked Amanda and the Student Council for a great presentation. XIII. Public Input: Pursuant to Board Policy #4105 Public Participation in Board Meetings, Public Input shall be held to a maximum of one (1) hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action relative to any items during the meeting unless on the agenda but may direct the Superintendent to consider such items at a subsequent meeting. There was no public input at this time. XIV. Learning and Instruction A. Hillcrest High School Travel Request Tennis Team to Capital Player Invitational Tournament in Boise, Idaho (Action Item) HHS Tennis to Capital Player Invitational Tournament - Boise, ID - 04-27-2023 Principal Ty Salsbery explained that the student travel request for the tennis team was not submitted in time for approval at last month's board meeting. For this purpose, he is asking the Board to approve the trip after the fact. Chairman Dance asked for a motion to approve Hillcrest High School Student Travel Request for the Tennis Team to attend the Capital Player Invitational Tournament in Boise, Idaho. Motion: Randy Smith moved to approve Hillcrest High School Tennis Team to attend the Capital Player Invitational Tournament in Boise, Idaho. Paul Jenkins seconded. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea. Motion passed. B. Hillcrest High School Track Student Travel Request to the Boise Relays (Action Item) HHS Track to Boise Relays - Boise, ID - 04-14-2023 to 04-15-2023 Principal Ty Salsbery explained that the student travel request for the Track Team was not submitted in time for approval at last month's board meeting. For this purpose, he is asking the Board to approve the trip after the fact. Chairman Dance asked for a motion to approve Hillcrest High School Student Travel Request for the Track Team to attend the Boise Relays in Boise, Idaho. Motion: Paul Jenkins moved to approve Hillcrest High School Track Team to attend the Boise Relays in Boise, Idaho. Randy Smith seconded. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea XV. Planning and Personnel A. Rocky Mountain Middle School Principal (Action Item) Heath stated that Kent Sawyer the current principal at RMMS has announced his retirement. Therefore the principal job was posted and interviews were conducted with six candidates. After the interviews, the committee recommended the top two candidates to have another interview with the Executive Team. After the interviews, the candidate that was chosen as the new principal at Rocky Mountain Middle School is Scott Thunstrom. Mr. Thunstrom has been a principal for five years in the district, he is currently teaching at Black Canyon. He was an assistant principal at Rocky Mountain middle school and a principal at Woodland Hills. The district is excited to have Mr. Thunstrom back in an administrative role. Chairman Dance asked for a motion to approve Scott Thunstrom as the new Rocky Mountain Middle School principa l. 6 Motion: Paul Jenkins moved to approve Scott Thunstrom as the new Rocky Mountain Middle School principal. Randy Smith seconded. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea. Motion passed. B. Developments and Population Trends Report Heath Jackson, Executive Director of Planning and Personnel, presented and highlighted key areas of growth that are affecting and are going to continue to affect the school district. Currently, twenty-five hundred units have been approved in Ammon. Some of those areas are Ammon Village (Spring 2024), Brogan Creek, Curlew Bend, Granite Creek Division II, Legacy Village, Manchester United, and Sage Point Village. There is a reason for concern about this much construction and growth in our district. The district is at near capacity at this point already with the current population that we have in our schools. The schools that will be impacted the most are Summit Hills, Rimrock, Tiebreaker, and Ammon. North of the district, there are developments already in the construction stage. Rockwell Developments, Wolf Creek, Bridgewater Division Twelve, Simplicity First Street Residence, and Beaches Corner. The schools that these developments will impact are Iona, Discovery, Bridgewater, Summit Hills, and Ucon elementary schools, Bonneville HS, and Rocky Mountain MS. If the proposed elementary school bond passes, this will relieve some of the pressure at multiple schools throughout the district. Not just the Iona corridor. Looking at the future of the district as a whole, we are going to see overcrowding, increased enrollment, and classroom space being fully occupied each year as we move forward with continual growth. In the middle of the district, the developments that are having an immediate impact on Iona and Rimrock elementary schools are The Villas Five and Six, Freedom Fields, Sunrise Acres, and Brogan Creek. Rimrock is a school near the south end of the district that is nearing capacity and running out of space. In the south end of the district. The developments that will impact Woodland Hills, Ammon, Tiebreaker, Mountain Valley elementary, Hillcrest HS, and Sandcreek MS are Silver Springs, Hidden Valley, Granite Creek II, Manchester United, Village Green, and Hillcrest Ranch. In conclusion, Mr. Jackson stated that Iona, Discovery, Rimrock, Ammon, and Woodland Hills Elementary are the schools with significant growth. With a potential new elementary school, the district will see an immediate impact by relieving pressure in multiple schools in the district. That will be the starting point as the growth continues. Chairman Dance thanked Heath Jackson for his update and report. C. Architect Recommendation for Proposed Elementary School (Action Item) John Pymm, Director of Maintenance and Facilities asked the Board to consider NBW as the architect for the new proposed elementary school and authorize the district to enter into contract negotiations. Chairman Dance asked for a motion. Motion: Paul Jenkins moved to approve NBW as the architect for the new proposed elementary school and authorize the district to enter into contract negotiations. Randy Smith seconded. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea. Motion passed. D. Westmark Stadium Excavation Bid (Action Item) Bid Recomendation Hillcrest Stadium John Pymm, Director of Maintenance and Facilities explained that the district received one bid for the excavation and necessary work to prepare for a turf field, a pad for bleachers, and all the underground plumbing water supply and electricity for Westmark Stadium. The bid that was received was from HK Construction. The bid for phase I was $987,000. Superintendent Woolstenhulme asked Guy Wangsgard if there were enough funds in the donation account. Mr. Wangsgard confirmed there were enough funds to accept the bid. The school is still raising funds through donations. This stadium is being funded through donations. Chairman Dance asked for a motion. Motion: Randy Smith moved to approve the excavation bid for Westmark Stadium. Paul Jenkins seconded. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea. Motion passed. E. Proposed Policy 5040 Certified Staff Transfers for Final Adoption (Action Item) Heath Jackson, Executive Director of Planning and Personnel asked that the Board approve Proposed Policy 5040 Certified Staff Transfers for final adoption. Chairman Dance asked for a motion. Motion: Paul Jenkins moved to approve Policy 5040 Certified Staff Transfers for final adoption. Randy Smith seconded. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea. Motion passed. F. Request to Rescind Resignation for Gene Smith (Action Item) Heath Jackson, Executive Director of Planning and Personnel asked that Gene Smith's letter of resignation be rescinded. He was planning to move out of state, but his family's plans changed. Mr. Jackson recommends that the Board rescind Gene Smith's resignation and allow Dr. Woolstenhulme to assign him to a position as a teacher or an administrator as vacant positions become vacant. Chairman Dance asked for a motion. 7 Motion: Paul Jenkins moved to approve to rescind Gene Smith’s resignation and allow Dr. Woolstenhulme to assign him to a position as a teacher or an administrator as vacant positions become available. Seconed by Randy Smith. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea. Motion passed. G. Declare Agriculture Science and Technology as an area of need in Bonneville Joint School District and Technical Careers High School (Action Item) Dr. Woolstenhulme recommended that the Board declare Agriculture Science and Technology as an area of need in Bonneville Joint School District 93 and Technical Careers High School. Chairman Dance asked for a motion . Motion: Randy Smith moved to Declare Agriculture Science and Technology as an area of need in Bonneville Joint School District 93 and Technical Careers High School. Paul Jenkins seconded. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea. Motion passed. XVI. Finance and Operations A. Guy Wangsgard, Executive Director of Finance and Operations asked if the Board would like to discuss the School Resource Officer Contract that was removed from the consent agenda. They agreed. Chairman Dance stated that he found some errors on the contract that would need to be clarified and fixed before being approved. The two errors that were found were the adoption date indicates July, but it should be May. And the number of SROs was five, and there should be six. Those errors were fixed and a new contract was submitted with the corrections. Chairman Dance asked for a motion. Motion: Paul Jenkins moved to approve the SRO School District 93 with the discussed corrections. Randy Smith seconded. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea. Motion passed. B. Fee Hearing Guy Wangsgard, Executive Director of Finance and Operations explained that when the fees were approved last month, the district didn't have the information from the USDA about what the district needed to increase the child nutrition prices. The fee request is to increase school lunch prices as well as a few items that didn't make it on time for las t month's fee hearing. These fees have been advertised in the newspaper for two weeks and have fulfilled all the legal requirements. Mr. Wangsgard opened the floor for public input. 1. Fee Hearing Public Input There was no public input at this time. 2. Proposed Fees (Action Item) Mr. Wangsgard recommended that the Board approve the fees as presented. Chairman Dance asked for a motion. Motion: Randy Smith moved to approve the fees as presented. Paul Jenkins seconded. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea. Motion passed. C. Key Financial Indicators Report 1. FY 2023 Special Distributions Mr. Wangsgard reviewed and explained where funds the state is allocated. Mr. Wangsgard went through each of the following distributions and how the district gets them and what the district uses them for. Taxes and Facilities, technology and safety, General and Pass through, Interventions, PD and Guidance, Interventions, and Professional Development and Guidance are part of the special distribution. Mr. Wangsgard explained that the district receives approximately twenty percent of the bond payment each year. That calculation is based and determined on the value per support unit, the unemployment rate of the county, and the county per capita income. The estimate for 2024 is around 2.5 million dollars. For the School Facilities lottery, the district anticipates receiving around $900,000. That figure is based on the district’s bes t 28 weeks average daily attendance (ADA). The school facilities maintenance match is available only if lottery funding does not meet certain thresholds. School facilities' property tax relief is based on the best 28 weeks ADA. The estimate for next year is around 4.8 million dollars. This is money that has to pay on existing bonds. It also reduces bond levy collections from taxpayers. There are three distributions of technology and safety. The first one is classroom technology, where the district anticipates that it will receive about 1.2 million dollars from the state. This amount is based on the midterm ADA. The main use of the funds has been for Chromebooks, computers, PowerSchool, and software licenses. The second distribution is IT Staffing. We think the district will receive zero dollars. The legislature took those funds and added them into discretionary to remove the line item. Mr. Wangsgard explained the General and Passthrough funds. The categories and estimates are as 8 follows: Advanced Opportunities ($500,000) These funds are passed through for overload, dual credit courses, and exams. Content and Curriculum ($50,000) These funds offset district curriculum costs. Continuous Improvement ($1,000) which offset board training expenses. Math and Science ($295,000) to offset math and science teachers (regular high school). The last category that Mr. Wangsgard reviewed was Interventions, Professional Development, and guidance. College and Career Advisors ($367,000) is based on enrollment from grades 8-12. These funds are used for college and career staffing. For English Language Learners ($124,000) those funds are used for EL teachers, aides, and translators. Literacy ($2,900,000) funds go toward Lexia, K-3 Chromebooks, and all-day kindergarten. Professional Development ($462,000) funds go toward staff professional development. The last category is Remediation ($200,000). These funds go toward intervention. The number of students that are not meeting the ISAT proficiency status. Renaissance software is what the district uses for remediation purposes. 2. Return to ADA (FY 2024 Attendance Based Funding) Mr. Wangsgard moved forward with the FY2024 attendance-based funding information. For the past 3 years, the district has been funded by enrollment, not attendance. This coming year, Governor Little vetoed legislation to permanently fund schools on enrollment. The school budget allocations are based on attendance moving forward. Mr. Wangsgard explained the impact on the district shifting back to ADA from enrollment. Enrollment funding would have given the district around $97.8 million dollars for FY 2024. Instead, the funding is now based on ADA or Average Daily Attendance, so the district will receive $92.1 million dollars. That is a funding loss of $5.7 million dollars. This doesn’t mean the district needs to c ut $5.7 million dollars from the budget. This is money we don’t have. The district is going to receive around $10 million dollars more in state funds than in FY23. The district averages around 90% attendance. This is below the needed 95%. The district grows by about 300 students per year. With this shift, the district will have to put in place a soft hiring freeze, use ESSER dollars to backfill several million dollars in the FY2024 budget, review and make appropriate staffing adjustments of attriti on to reduce positions, consolidate other positions if applicable and ask the Board of Trustees to declare Reduction in Force for FY 2024 and FY2025. We are lucky to have the ESSER funds, or we would need to make substantial cuts for next year. D. FY 24 and FY 25 Declaration of Reduction in Force (RIF) (Action Item) After Guy Wangsgard's report on the district having to return to attendance-based funding. Chairman Dance asked for the Board to make a motion. Motion: Randy Smith moved to approeve the FY2024 and FY2025 Reduction in Force (RIF). Paul Jenkins seconded. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea. Motion passed. XVII. Superintendent Reports and Recommendations A. School Public Relations and Communications Report Due to technical issues, the School Public Relations and Communications report was not presented. B. Participation in Social Media Litigation (Action Item) As discussed in a previous meeting, Dr. Woolstenhulme asked the Board to consider participating in the Social Media Litigation class action suit. Chairman Dance asked for a motion. Motion: Paul Jenkins moved to participate in the Social Media Litigation and authorize the resolution that was provided in the board packet. Randy Smith seconded. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea. Motion passed. C. Policy 1100 Membership for Final Adoption (Action Item) Policy 1100 Board Membership had an error brought to the district's attention. The error was the date. It indicates July 1 as the end of the Board's term. This was changed to the first day of January following the November election for their respected zones. Chairman Dance asked for a motion. Motion: Randy Smith moved to approve Policy 1100 Board Membership for final adoption. Paul Jenkins seconded. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea. Motion passed. XVIII. Board Closing Business A. Zone 1 Trustee Appointment (Action Item) Chairman Dance stated that after interviewing five very competent and talented individuals for the appointment of Zone 1, it was very difficult to choose the best candidate. Chairman Dance asked for a nomination and motion. 9 Motion: Randy Smith moved to appoint Mindy Clayton as Zone 1 Trustee. Paul Jenkins seconded. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea. Motion passed unanimously. B. Call for Agenda Items for Upcoming Meetings Chairman Dance very solemnly announced his resignation from the Board to the Board Clerk effective July 30, 2023. He has loved serving on the Board and is very sad to leave. His family is moving out of the district. Dr. Woolstenhulme and Vice Chair Paul Jenkins thanked Chairman Dance for his service and diplomacy on the Board. Chairman Dance asked for an update on grounds and maintenance and how the district is moving forward with the proceeds from the surplus property sales for a future meeting. C. Adjournment (Action Item) Chairman Dance asked for a motion to adjourn the meeting. Motion: Randy Smith moved to adjourn the meeting. Paul Jenkins seconded. Carissa Coats: Yea, Chad Dance: Yea, Paul Jenkins: Yea, Randy Smith: Yea. Motion passed. The meeting adjourned at 10:11 p.m.