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HomeMy WebLinkAbout07-17-2023 Minutes Board Retreat Special MeetingDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Chad Dance  Paul Jenkins  Carissa Coats  Randy Smith  Mindy Clayton Bonneville Joint School District No. 93 is an Equal Opportunity Employer Board Retreat/Special Meeting July 17, 2023 8:00 AM PLC Building 3442 E Iona Rd Idaho Falls, ID 83401 I. Vice Chairman Paul Jenkins welcomed everyone to the meeting II. Vice Chair Jenkins called the meeting to order at 8:02 a.m. III. Roll Call was Chairman Dance excused Carissa Coats present Randy Smith present Mindy Clayton present Paul Jenkins present IV. Discussion Topics A. Board Governance Training Vice Chair Jenkins invited Doug Nelson and Abigail French the District’s lawyers to train the Board on the law and policies. The purpose of the training is to review the board duties and governance, board ethics and patron and staff relationships. Mr. Nelson explained that the board acts as a fiduciary, meaning a person or board trusted in acting on behalf of another for the benefit and interest of those who trust. The need to have the highest standard of care. Their duties include care of the district, loyalty, and obedience. All Board members are required to attend all board meeting. They should go to the board meetings with knowledge of the agenda items so they can make make independent judgement and objective decisions for the district. Board members need to avoid conflicts of interest, disclose and resove conflicts and personal interests. Mr. Nelson and Ms. French also reveiwed policy and state statutes in handling conflicts. They also reveiwed the chain of command for board members when conflict comes into play. Mr. Nelson and Ms. French also reveiwed the Board’s powers and duties as well as open meeting law. Lastly, Mr. Nelson reviewed the Code of Conduct for School Board Members document that is signed each year by the trustees. The Board requested for a copy of the Idaho Open Meeting Law Manual. The Board Clerk will provide the manual to the Board. Vice Chair Jenkins thanked Mr. Nelson and Ms. French for taking the time to attend the retreat and for their training. V. Working Lunch A. District Leadership Organization and Responsibilities Vice Chair Jenkins invited Dr. Woolstenhulme to present his report to the Board. Dr. Woolstenhulme had all the directors introduce themselves to the board and to the newly appointed Zone 3 Trustee, Richard Hess. The directors are John Pymm, Director of Facilities and Maintenance, Gordon Howard, Director of Technology and Safe Schools, Rex Miller, Director of Federal Programs, Wendy Landon, Director of Special Education, and Ken Marlowe, Director of Social Emotional Learning. The Executive Team is Superintendent Woolstenhulme, Jason Lords, Executive Director of Learning and Instruction, Heath Jackson, Executive Director or Planning and Personnel, and Guy Wangsgard, Executive Director of Finance and Operations. Each of the directors explained their role and responsibilities in the district. 2 VI. Special Education Overview Vice Chair invited Wendy Landon, the newly hired Special Education Director to give a brief overview of Special Education and programs. Ms. Landon introduced the Board to the department’s goals and vision for the new school year. She also reviewed the multiple programs that are available for students ages three through twenty-one. Children need to qualify for the special education programs. Ms. Landon stated that there will be more training available this year for staff. VII. Literacy Training Vice Chair Jenkins invited Jason Lords, Executive Director of Learning and Instruction to present his report on Literacy. Literacy training is required for Board members. Mr. Lords defined literacy as, to ensure that all students learn to read, including those that experience difficulty, our instructional practices and programs must be based on evidence on how students learn to read, not on individual opinions or preferences. The district started to implement the Phonics First instruction 3 years ago. He continued by stating the five critical components of reading which included, Phonemic awareness, phonics, fluency, vocabulary and comprehension. Mr. Lords then reviewd the supporting literacy components that are being implemented in the district. Those resources are, Lexia, Phonics First, full day kindergarten and the addition of instructional coaching. The district is seeing good results with these resources. Vice Chair thanked Mr. Lords for his report. VIII. Continuous Improvement Plan Superintendent Woolstenhulme reveiwed the Continuous Improvement Plan with the Board. The foundation is the Pyramid of Success. The pyramid consists of multiple facets that help students and staff feel safe, connected, and cared for. The district doesn’t plan to make any significant changes to the plan at this time. The plan will be on the August 9th Regular Board meeting for approval. IX. ISBA Resolutions Update and Discussion A. Instructional Hours Resolution (Action Item) Superintendent Woolstenhulme explained to the Board the need for a Resolution to submit to the state regarding Kindergarten instuctional hours. This year Iona Elementary is going back to half-day kindergarten due to over crowding. This presents a problem with instructional hours. This resolution is to allow recess time as instructional time. This resolution will direct the Idaho School Boards Association to work with the legislature to amend existing statute to allow school districts more flexibility in reporting instructional hours to include recess periods, which provide essential physical activity for students, as learning time and to more closely align instructional hours between kindergarten and 1st – 3rd grade. Vice Chair Jenkins asked for a motion. Motion: Randy Smith moved to approve the Instruction Hours Resolution as presented. Carissa Coats seconded. Motion carried. X. Planning and Personnel A. Real Estate Purchase & Sale Agreement (Action Item) John Pymm presented to the Board the Real Estate Purchase and Sale Agreement for the Thunder Ridge property (Ridge View Division 4 Lot 5 - .661 Acre Parcel). The agreed amount of the sale was $4,529.00. Vice Chair Jenkins asked for a motion. Motion: Randy Smith moved to approve the Real Estate Purchase and Sale Agreement for the Thunder Ridge property (Ridge View Division 4 lot 5 - .661 Acre Parcel). Mindy Clayton seconded. Motion carried. B. Construction Manager/General Contractor Scoring Rubric (Action Item) The Board was able to review the Construction Manager / General Contractor Scoring Rubric that was included in the packet. Vice Chair Jenkins asked for a motion. Motion: Carissa Coats moved to approve the Construction Manager / General Contractor scoring rubric. Randy Smith seconded. Motion carried. 3 XI. Contracts A. eLuma Renewal Contract (Action Item) Vice Chair asked for a motion to approve the eLuma Contract for Special Education services. Motion: Randy Smith moved to approve the eLuma Contract for Special Education services. Carissa Coats seconded. Motion carried. B. Charthouse Contract for Opening District Meeting (Action Item) Superintendent asked the Board to consider approving the Charhouse Contract for a keynote speaker to come and speak to the district’s classified staff for the opening district meeting in August. Motion: Carissa Coats moved to approve the Charthouse contract for the opening district meeting. Mindy Clayton seconded. Motion carried. XII. Policies for Initial Consideration The following policies were attached to the Board’s packet for their review. There was no action required. These policies will be on the August Regular Board meeting for 30-day review. A. Policy L2140 Student and Family Privacy Rights for Initial Consideration B. Policy 2340 Controversial Issues and Academic Freedom for Initial Consideration C. Policy 2428 Parental Rights for Initial Consideration D. Policy 2560 Elementary Field Trips E. Policy 4165 Parental Involvement for Initial Consideration XIII. Items for Upcoming Board Meetings It was requested by the Board to move all working meetings to the same location. All Board working meetings will be at the PLC building. An updated Board Calendar will be on the August 9, 2023 Regular Board meeting agenda. It was also decided to have a community night at the Little Theater in Bonneville High School on August 28, 2023, to answer questions in regard to the upcoming elementary school bond election. Regular Board Meeting - August 9, 2023 - 7:00 p.m. - District Office Board Room Board Work/Special Meeting - August 30, 2023 - 11:30 a.m. - PLC Building Regular Board Meeting - September 13, 2032 - 7:00 p.m. - District Office Board Room Board Work Meeting - September 27, 2023 - 11:30 a.m. - Summit Hills Elementary XIV. Adjournment (Action Item) Vice Chair Jenkins asked for a motion to adjourn the meeting. Motion: Carissa Coats moved to adjourn the meeting. Mindy Clayton seconded. Motion carried. Meeting adjourned at 3:42 p.m. APPROVED: ______________________________________ Chairman ATTESTED: _______________________________________ Clerk DATE: ___________________________________