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HomeMy WebLinkAbout01-10-2024 Minutes Annual Meeting Executive SessionDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Paul Jenkins  Carissa Coats  Randy Smith  Mindy Clayton  Richard Hess Bonneville Joint School District No. 93 is an Equal Opportunity Employer Annual Meeting/Executive Session January 10, 2024 An Executive Session will begin at 6:00 p.m. Public portion of meeting will begin at 7:00 p.m. District Office 3497 N Ammon Rd Idaho Falls, ID 83401 I. Chairman Jenkins welcomed everyone to the meeting at 6:00 p.m. II. Approve/Amend the Executive Session Agenda (Action Item) Motion: Carissa Coats moved to approve the Executive Session agenda. Mindy Clayton seconded. Motion carried. III. Executive Session (Action Item) Chairman Jenkins stated that the Board will enter into Executive Session pursuant to Idaho Code 74-206(1)(b) to consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, or public school student. The Executive Session will be closed to the public as permitted by law. He asked for a motion to enter Executive Session. Motion: Carissa Coats moved to enter Executive Session. Richard hess seconded. The roll call vote was: Roll Call Vote Carissa Coats yes Randy Smith excused Mindy Clayton yes Richard Hess yes Paul Jenkins yes The Board entered Executive Session at 6:03 p.m. A. Employee Recommendations The Board discussed the following employees. These were just discussions. No action was taken. Employee F2024(1) and (2) were on the consent agenda for approval. 1. Leave Without Pay Employee F2024 (1) Employee F2024 (2) Employee AF2024 2. Employee AC2024 3. Employee AE2024 B. Superintendent Evaluation The Board discussed and finalized the Superintendent evaluation. IV. Close Executive Session (Action Item) Motion: Richard Hess moved to close Executive Session. Carissa Coats seconded. Motion carried at 6:34 p.m. V. The Pledge of Allegiance was led by Chairman Jenkins 2 VI. The invocation was led by Michael Coats VII. Chairman Jenkins called the meeting to order at 7:03 p.m. VIII. Roll Call Carissa Coats present Randy Smith present via Zoom Mindy Clayton present Richard Hess present Paul Jenkins present IX. Board Opening Business A. Chairman Jenkins welcomed any delegates and visitors to the meeting. B. Amend/Approve the Agenda (Action Item) Motion: Carissa Coats moved to approve the agenda. Richard Hess seconded. Motion carried. C. Swearing in Re-Elected Board Members Board Clerk, Samantha Williams swore in Paul Jenkins, and Mindy Clayton who represents Zone 1 and 4. 1. Zone 4 - Paul Jenkins 2. Zone 1 - Mindy Clayton D. Board Reorganization (Action Item) Chairman Paul Jenkins declared the Board organization dissolved and call for nominations for a Board Chairperson. 1. Chairman of the Board Paul Jenkins was nominated for Chairman of the Board. No others were nominated. Trustee Jenkins asked for a roll call vote: Carissa Coats yes Randy Smith yes Mindy Clayton yes Richard Hess yes Paul Jenkins yes Trustee Jenkins was unanimously declared to continue as the Board Chairman. 2. Vice Chairperson Chairman Jenkins called for nominations for Board Vice Chair. A board member nominated Randy Smith as the new Board Vice Chair. Chairman Jenkins called for any other nominations. Hearing none, he asked for a roll call vote. Carissa Coats yes Randy Smith yes Mindy Clayton yes Richard Hess yes Paul Jenkins yes Chairman Jenkins declared Randy Smith as the new Vice Chair of the Board. 3. Treasurer Chairman Jenkins asked for nominations for Board Treasurer. A board member nominated Carissa Coats as the new Board Treasurer. There were no other nominations. Chairman Jenkins closed the nominations and asked for a roll call vote. Carissa Coats yes Randy Smith yes Mindy Clayton yes 3 Richard Hess yes Paul Jenkins yes Chairman Jenkins declared Carissa Coats as the new Treasurer for the Board. 4. Board Clerk Chairman Jenkins asked for any nominations for the Board Clerk. A board member nominated Samantha Williams to continue as the Board Clerk. Chairman Jenkins asked for any other nominations. Hearing none, he declared Samantha Williams to continue as the Board Clerk. E. Code of Ethics Superintendent Woolstenhulme asked the Board hold off on the Code of Ethics. It was presented as an initial consideration. The policy will be brought forward to the Board at the next regular Board meeting for public review with minor changes. F. School Board Meeting Calendar 2024 (Action Item) Dr. Woolstenhulme asked the Board to add another day to the Board Retreat in July and the location. He asked the Board to attend a Solution Tree conference in Salt Lake City. The dates for the retreat were changed to July 8th – 10th. It was also suggested to add the COSSBA conference to the Board calendar and all the senior graduation dates, times and locations. Motion: Richard Hess moved to approve the 2024 School Board Calendar with the suggested changes. Carissa Coats seconded. Motion carried. G. Approve Consent Agenda (Action Item) A board member requested that an item be moved off the consent agenda to the regular meeting agenda. Motion: Carissa Coats moved to approve the consent agenda with the requested item removed. Mindy Clayton seconded. Motion carried. 1. Minutes of Previous Meetings Minutes - Amended Regular Meeting_Amended Executive Session - 12-13-2023 - Draft 2. Financial a. Accounts Payable 12,391,877.29 3. Employees a. Alternative Authorizations b. Conditional Employment c. Leave Requests Employee F2024 (1) Employee F2024 (2) Employee AF2024 d. Resignations and Terminations e. Retirements f. Stipends g. Transfers 4. Students a. Early Graduation Requests b. Trip Requests BOHS TRHS HHS PMA Business Professionals of America to State Leadership Conference - Boise, ID - 02-11-202 TRHS Odyssey Dance to Synergy Dancesport Festival - Layton, UT - 01-13-2024 to 01-13-2024 HHS Softball to St. George Elite Softball Invitational - St. George, UT - 03-07-2024 to 03-09-2024 HHS Softball to St. George Spring Warm up Invitational - St. George, UT - 03-14-2024 to 03-16-2024 4 TRHS Ballroom to Utah Classic Competition - Hyrum, UT - 02-16-2024 to 02-17-2024 TRHS Model UN to Boise State University - Boise, ID - 02-22-2024 to 02-24-2024 X. Items Moved From the Consent Agenda Thunder Ridge Odyssey Dance to Synergy Dancesport Festival – Layton, UT – 01-13-2024 (Action Item) Motion: Richard Hess moved to approve the Thunder Ridge Odyssey Dance to Synergy Dancesport Festival as presented. Carissa Coats seconded. Motion carried. XI. Public Input: Pursuant to Board Policy #4105 Public Participation in Board Meetings, Public Input shall be held to a maximum of one (1) hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask ge rmane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action relative to any items during the meeting unless on the agenda but may direct the Superintendent to report such items at a subsequent meeting. There was no one signed up for public input. XII. Planning and Personnel A. First Street Access to Tiebreaker Report Dr. Woolstenhulme engaged in discussions with the board regarding the transfer of property situated in front of Tiebreaker School. The primary focus of the conversation revolved around enhancing access to Tiebreaker. Dr. Woolstenhulme invited Micah Austin from the city Ammon, to provide insights into the city's plans for Tiebreaker's access. Mr. Austin detailed the city's proposal, outlining the expansion of First Street into a five-lane arterial. He mentioned successful acquisitions of most Right of Way along that section but noted the necessity to acquire additional sections, including the right a way in front of Tiebreaker. The board had previously requested an appraisal, which Mr. Austin confirmed had been submitted. The discussion shifted to the potential addition of a deceleration lane for Tiebreaker. Mr. Austin clarified that, as a five-lane arterial, the outer lane served as the deceleration lane for intersections and driveways. However, if the school desired a dedicated deceleration lane, they would be required to cover the costs and transfer additional Right of Way. Concerns about potential future traffic issues were raised by Chairman Jenkins, particularly in light of the school's anticipated growth. The feasibility and cost of adding a deceleration lane were discussed, acknowledging the completion of traffic studies. The meeting also addressed the prospect of switching the Bus Loop and parent drop-off access points. Dr. Woolstenhulme recalled a previous attempt and sought the city's stance on it. Mr. Austin expressed openness to reconsidering this in the context of the First Street reconstruction. Chairman Jenkins suggested exploring the addition of a secondary access to Curlew, and Mr. Austin agreed to investigate the option with the city engineer and design team. The board emphasized the need to resolve these issues before approving the transfer of Right of Way. Chairman Jenkins set the expectation to wait for resolutions while acknowledging the time sensitivity of the Right of Way acquisition for the federal project. Dr. Wilson highlighted the board's preparedness to proceed with the Right of Way transfer, contingent on the resolution of the discussed questions. The meeting concluded with plans for further discussions and a follow-up with the city of Ammon. B. Willow Creek Elementary Off-Site Development Costs Report The distric received estimates on offsite improvements for Willow Creek, totaling approximately $2.1 million, which exceeded the budget by around $700,000. The improvements included widening 49th North to a five -lane road, extending sewer and water lines and improvements to Mayberry Lane. The unexpected costs and the complex nature of the site, coupled with delays, raised concerns about the school's opening in August 2025. Funding options, such as anticipated interest earnings and the possibility of surplusing residential lots, were discussed as potential solutions. Further discussions and decisions were deferred to a future work meeting, allowing time for legal consultations. XIII. Finance and Operations A. Salary-Based Apportionment and FY2024 Mid-Term Support Units Report The speaker reviewed the history of school funding, highlighting the shift from enrollment to average daily attendance (ADA) in the funding formula. Temporary changes during the pandemic allowed ADA to be defined as enrollment. A legislative bill proposing a permanent shift to enrollment was vetoed by the governor. The presentation included a snapshot of enrollment numbers, indicating a slight decrease in the current year. The funding formula change from enrollment to ADA for fiscal year 24 resulted in a loss of 50 units, equivalent to a $6.5 million reduction in salary- based apportionment revenue. The speaker discussed the potential impact on staffing, noting a hiring freeze using federal funds to backfill and a declared reduction in force (RIF) policy that might not be necessary. Mr. Wangsgard 5 ended with a hopeful outlook for legislative action and a discussion on the challenges faced due to the funding formula change for all Idaho districts. B. Contract for Ammon Elementary Cafeteria Addition (Action Item) There was no action taken on this. The contract was still being reviewed by the district’s legal counsel, Tom Mortell. This item will be an action item at the next board work meeting. XIV. Superintendent Reports and Recommendations A. COVID Plan (Action Item) Dr. Woolstenhulme provided an update on the COVID plan, stating that there was no need to implement any provisions of the plan during the year. The purpose of discussing it was to fulfill a requirement, and the board was asked to review it for any questions. The speaker mentioned the plan would be kept on the website until all additional funds are spent and invited any questions from the board. Hearing none, Chairman Jenkins asked for a motion. Motion: Carissa Coats moved to approve the COVID plan as required by the state. Mindy Clayton seconded. Motion carried. B. School Demographics Report The presenter provided an update on the November enrollment count, highlighting the historical data available on the state website for the past 30 years. They discussed the decrease in enrollment, particularly in kindergarten, and shared details on the demographics of the district, including the percentage of minority students, economically disadvantaged students, and those with disabilities or on 504 plans. Chairman Jenkins thanked Dr. Woolstenhulme for his presentation. XV. Learning and Instruction A. Proposed Policy 2557 Non-Approved Student Activities or Trips for Initial Consideration (No action needed) B. Proposed Policy 2560 Field Trips for Public Review (Action Item) Mr. Lords presented Policy 2560, related to field trips. He mentioned that this proposal is ready to move to public review. Mr. Lords highlighted a modification made during the review, specifically changing the mention of 300 miles to a round trip of 600 miles. The presenter recommended moving Policy 2560 to public review. Motion: Carissa Coats moved to approve Proposed Policy 2560 Field Trips for public review. Mindy Clayton seconded. Motion carried. C. Proposed Policy 2555 Overnight Travel for Public Review (Action Item) Motion: Mindy Clayton moved to approve Proposed Policy 2555 Overnight Travel for public review. Carissa Coats seconded. Motion carried. D. Deletion of Proposed Policy 8230 Unsponsored Student Activities or Trips for Public Review (Action Item) Motion: Mindy Clayton moved to approve Deletion of Proposed Policy 8230 Unsponsored Student Activities or Trips for public review. Carissa Coats seconded. Motion carried. E. Deletion of Proposed Procedure 2555P Extended Out-Of-District of Overnight Travel for Public Review (Action Item) Motion: Mindy Clayton moved to approve Deletion of Proposed Procedure 2555P Extended Out-OD-District of Overnight Travel for public review. Carissa Coats seconded. Motion carried. F. Proposed Policy 3050 Attendance for Final Adoption (Action Item) Motion: Carissa Coats moved to approve Proposed Policy 3050 Attendance for final adoption. Mindy Clayton seconded. Motion carried. XVI. Board Closing Business A. Day on the Hill Travel 6 B. Call for Agenda Items for Upcoming Meetings C. Adjournment (Action Item) Motion: Carissa Coats moved to adjourn the meeting. Mindy Clayton seconded. Motion carried. The meeting adjourned at 8:28 p.m. APPROVED: ______________________________________ Chairman ATTESTED: _______________________________________ Clerk DATE: ___________________________________