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HomeMy WebLinkAbout03-18-2020 Minutes Special Meeting-Executive SessionDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Amy Landers  Chad Dance  Greg Calder  Paul Jenkins  Scott Lynch Bonneville Joint School District No. 93 is an Equal Opportunity Employer Special Meeting/Executive Session March 18, 2020 11:30 AM District Board Room, 3497 N Ammon Rd, Idaho falls, ID I. Call to Order Chairman Amy Landers called the meeting to order at 11:38 a.m. II. Roll Call Chad Dance present Greg Calder present Paul Jenkins present via phone conference Scott Lynch present Amy Landers present III. Action Items A. Approve/Amend the Agenda Pursuant to Idaho Code 74-204(4)(a), Chairman Landers read the Motion and Order to Amend Agenda which included the changes to add an Assistant Principal Recommendation and Emergency Response Plan to Discussion Items on the Executive Session agenda; to add Rocky Mountain MS Assistant Principal Hire and Emergency Response Plan Decision to Action Items. These requests were received yesterday afternoon and this morning and are time sensitive. She asked for a motion to amend the agenda. MOTION: Greg Calder moved to amend the Agenda as read. Scott Lynch seconded. Motion carried. MOTION: Greg Calder moved to approve the Agenda as amended. Scott Lynch seconded. Motion carried. III. Welcome Visitors and Delegations Others in attendance were Superintendent Dr. Scott Woolstenhulme, Chief Financial/Operations Officer Guy Wangsgard, Executive Director of Instruction & Learning Jason Lords, Executive Director of Planning & Personnel Heath Jackson, Director of Maintenance & Operations John Pymm, Director of Safe Schools & Technology Gordon Howard, Director of Secon dary Special Education and Federal Programs Julian Duffey, Community Relations and Communications Phil Campbell, D93News Samantha Williams, and Board Clerk Mary Hansen. V. Items for Discussion A. Boundary Changes re: Transportation Chairman Landers invited Heath Jackson to give update on the recent Boundary changes. In order to align with the transportation bus routes, minor adjustments were made with the elementary boundary changes that the Board approved in February 2020. The Board will ratify these minor changes at the regular meeting April 8, 2020. VI. Action Items A. COVID-19 Briefing - Dr. Scott Woolstenhulme, Superintendent 1. President Trump's Guidance on large Group Gatherings a. Emergency School Closures Chairman Landers turned the time over to Dr. Woolstenhulme to present updates relating to the emerging coronavirus action plan. He reviewed the attendance at the schools for the last two days: Monday parents had the option to keep students at home; Monday’s attendance was near 60% throughout the District. On Tuesday, parents were encouraged not to send students to school; Tuesday’s attendance was near 4%. Schools opened on Tuesday until the state daily attendance report was submitted. Classroom and student support was provided by paraprofessionals; transportation and child nutrition services were provided to students both Monday and Tuesday. Teachers will work in PLC collaboration Wednesday and Thursday preparing lesson plans for online instruction. Friday will be a paid day off for certified staff; all classified employees will receive one paid day off before March 30, 2020. Custodial staffs are gearing up for a district deep cleaning throughout spring break. School days will resume after spring break. The State Department of Education and the State Board of Education are currently monitoring waivers of 2 mandatory instructional hours and will send information if/when they deem it necessary. CDC guidelines will determine if May senior graduations are held. The school board has statutory authority to close schools if deemed necessary. The Board will ratify March 18-19, 2020 as emergency closure days in the April 8, 2020 regular meeting. b. District Calendar 2019-2020 Revision of the District Calendar showed the additional PLC collaboration days and non-student, non-work day for March 18- 19,2000 and March 20,2020 respectively. The Board will ratify these calendar revisions in the April 8, 2020 regular meeting. c. Employee Salaries Dr. Woolstenhulme stated that the District’s intent is to pay classified staff salaries through the remaining of the school year, as long as State continues funding. Two exceptions: State reimbursement for transportation department is dependent on ridership and mileage and child nutrition is mostly funded by federal reimbursements. No action was taken. d. School Board Meetings Discussion included on how school board meetings will be held and how public input policy 4105 Public Participation in Board Meetings would be followed. The upcoming meetings on April 8, 2020 will include remote participation by those board members who choose not to be physically present; further discussion on public input will be vetted at a Special Meeting to be held next week. No action was taken. VII. Board Training A. Graduation Speech Assignments The Board of Trustees selected which graduation they would speak at in May 2020. 1. Thunder Ridge HS - Tuesday, May 26, 2020 - Gymnasium - 7:00 p.m.: Scott Lynch 2. Bonneville HS - Wednesday, May 27, 2020 - Gymnasium - 7:00 p.m.: Chad Dance 3. Hillcrest HS - Thursday, May, 28, 2020 - Gymnasium - 7:00 p.m.: Greg Calder 4. Technical Careers HS & Bonneville Online HS - Friday, May 29, 2020 - Hillcrest HS Gymnasium - 5:00 p.m.: Amy Landers 5. Lincoln HS - Friday, May 29, 2020 - Hillcrest HS PAC - 8:00 p.m.: Paul Jenkins VIII. Call for Agenda Items for Upcoming Meetings John Pymm stated that all Black Canyon tours on hold until further notice to keep crews healthy and working. A. Work Session - Wednesday, April 8, 2020 - District Office - 5:00 p.m. B. Regular Meeting - Wednesday, April 8, 2020 - District Board Room - 7:00 p.m. C. Work Session (Bonneville HS Student Council) - Wednesday, April 22, 2020 - BHS - 11:30 a.m. D. Work Session (Thunder Ridge HS Student Council) - Wednesday, April 29, 2020 - TRHS - 11:30 a.m. E. Retirement Open House - Tuesday, May 5, 2020 - District Board Room - 3:30 p.m. F. Regular Meeting - Wednesday, May 13, 2020 - District Board Room - 7:00 p.m. IX. Action Items A. Executive Session 1. Chairman Landers stated that the Board will enter into Executive Session pursuant to Idaho Code 74-206(1)(a) To consider hiring an employee or staff member, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need; and (b) To consider the evaluation, dismissal or disciplining of an employee or staff member or public school student; and (d) To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code. The Executive Session will be closed to the public as permitted by law. The Board entered Executive Session at 12:36 p.m. MOTION: Greg Calder moved to enter into executive session for the reasons stated. Scott Lynch seconded. The roll call vote was: 2. Roll Call Vote Chad Dance yes Greg Calder yes Paul Jenkins yes Scott Lynch yes Amy Landers yes X. Discussion Items A. Assistant Principal Recommendation Mr. Jackson stated 40 candidates submitted applications for the Assistant Principal for Rocky Mountain MS and eight interviews were held. From the top three applicants, the District Administration recommends to offer the position to Drew Chapple, a current 3 math teacher at Hillcrest HS. Mr. Chapple has been a key team member and go-to person at Hillcrest and respected by faculty, staff and students. ‘ B. Student Discipline Mr. Lords recommended student 20-M be expelled without a hearing for the remaining school year and conditionally re-admit student 20-M to Ammon elementary. At the end of the school year, expulsion will be lifted and purged from the school record. C. Employee M2020 Mr. Jackson informed the Board of employee M2020 suspension and recommended to extend the suspension through Friday, March 20, 2020 and for employee M2020 to respectfully apologize to the student and their parent. D Emergency Response Plan Dr. Woolstenhulme and District administration’s focus during this crisis has been what is best for kids, families, and the community. Dr. Woolstenhulme reviewed the District’s Emergency Response Plan as it relates to business operations. XI. Action Items A. Motion to Move into Open Meeting MOTION: Chad Dance moved to enter back into open session. Scott Lynch seconded. Motion carried. B. Rocky Mountain MS Assistant Principal Hire MOTION: Greg Calder moved to accept recommendation to hire Drew Chapple as an Assistant Principal at Rocky Mountain MS. Chad Dance seconded. Motion carried. C. Student Discipline Decisions MOTION: Greg Calder moved to expel student 20-M for the remaining of the school year and to conditionally re-admit student 20-M to Ammon Elementary. At the end of the school year, the expulsion will be lifted and purged from 20-M’s school record. Chad Dance seconded. Motion carried. D. Employee M2020 Decision MOTION: Greg Calder moved to extend suspension for employee M2020 through Friday, March 20, 2020 and for employee M2020 to submit a written apology to student and family. Paul Jenkins seconded. Motion carried. E Emergency Response Plan Decision No action. XII. Adjournment Chairman Landers adjourned the meeting at 1:38 p.m. MOTION: Chad Dance moved to adjourn. Greg Calder seconded. Motion carried. APPROVED: ______________________________________ Chairman ATTESTED: _______________________________________ Clerk DATE: ___________________________________