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Home My WebLink About04-29-2020 Minutes Special MeetingDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Amy Landers  Chad Dance  Greg Calder  Paul Jenkins  Scott Lynch Bonneville Joint School District No. 93 is an Equal Opportunity Employer Special Meeting April 29, 2020 11:30 AM Via telecommunication https://www.D93schools.org/News/live I. Call to Order Chairman Amy Landers called the meeting to order at 11:31 a.m. II. Roll Call Chad Dance present Greg Calder present Paul Jenkins present Scott Lynch present Amy Landers present III. Welcome Visitors and Delegations Chairman Landers welcomed the Student Council students and advisors from Hillcrest HS and Thunder Ridge HS. Others in attendance were Superintendent Dr. Scott Woolstenhulme, Chief Financial/Operations Officer Guy Wangsgard, Executive Director of Instruction & Learning Jason Lords, Executive Director of Planning & Personnel Heath Jackson, Director of Maintenance & Operations John Pymm, Director of Safe Schools & Technology Gordon Howard, D93News Samantha Williams, Principals Doug McLaren, Scott Miller, Lance Miller, Lyndon Oswald, Corey Telford, Levi Owen; and Board Clerk Mary Hansen. Hillcrest HS Student Council members: Advisor Amanda Wade; Raegan Olsen – Secretary; Abby Barnes - Female Activities Director; Jamie Hansen - Senior Class President; Emily Biddulph - Senior Class Officer; Caleb Aikey – Historian; Spencer Astel - Student Body President; Jacob Hoover - Student Body Vice President; Austin Needham - Senior Class Officer; Demik Hatch - Male Activities Director. Thunder Ridge HS Student Council members: Advisor Kara Kearsley; Spencer Thompson-Freshman Rep; Kaegan Burtenshaw-Sophomore Class Council; Nicole Bigler-Junior Class Council; Kate Boyle-Student Body Activity Leader; Paxton Webster-Student Body Classroom Manager/Historian; Carson Cunningham-Student Body Vice President. IV. Action Items A. Approve/Amend the Agenda MOTION: Paul Jenkins moved to approve the Agenda. Chad Dance seconded. Motion carried. B. Consent Calendar Chairman Landers asked if any Board Member would like to remove any item from the Consent Calendar to the Regular Agenda. Hearing none, she asked if any Board Member had any questions with regard to the Consent Calendar and asked for a motion to approve the Consent Calendar. MOTION: Chad Dance moved to approve the Consent Calendar. Greg Calder seconded. Motion carried. 1. Early Graduation Requests 2. Service Agreements a. WIPFLi, LLP C. Instructional Hours Waiver Request No action required. V. Hillcrest High School Student Council Report Chairman Landers invited Principal Scott Miller and Advisor Amanda Wade to introduce their Student Council. Principal Scott Miller said the Student Council has been working hard and adjusting to the challenges brought on by COVID-19 and school closures. Advisor Amanda Wade is proud of her students and their focus on service. The highlights of the year were Valentine bracelets, positive attitude, Where’s Sals?, Senior video, social media connections, and the Adopt-a-Family fundraisers, a holiday service project which provided a happy Christmas to over 55 families. This project benefited both community and schoo l. The Board expressed their gratitude to the Amanda Wade and the Student Council for their service projects this year. 2 VI. Thunder Ridge High School Student Council Report Chairman Landers invited Principal Doug McLaren and Advisor Kara Kearsley to introduce their Student Council. Doug McLaren also expressed his gratitude to Advisor Kara Kearsley, a mentor who empowers students to do good and stay focused. Ms. Kearsley enjoys working with the students – her theme is Leadership is Selfless. The council focused on unity, school spirit, service projects, and creating new traditions for the school. Activities included foreign exchange student luncheon, Italian soda shop, Senior Sunrise, Christmas wish gifts for special needs students, and Adopt-a-Family fundraiser and service project, providing over 1,250 gifts for those in need during the holiday. The Board expressed their gratitude for good kids doing great things. Dr. Woolstenhulme was impressed that students were supporting the cornerstone, positivity, in their Student Council activities. VII. Administrative Report A. Soft Closure & Online Learning - Dr. Woolstenhulme Dr. Woolstenhulme explained the reasoning for lower instructional hours as it relates to closures for snow days and soft clos ure days due to the pandemic as ordered by the State Board of Education. The district is required to submit instructional hours waiver to the SBOE to show number of hours lost due to these closures. There will not be any hours made up; learning outcomes matter more than seat time. When the calendar is set at the first of the year, additional hours have been added to help cover loss time due to emergency closures. Other calendar items can be adjusted to fill in some of the gaps. VIII. Items for Discussion A. FY2021 Budget Update - Guy Wangsgard, CFO Chairman Landers invited Guy Wangsgard to present budget update. Mr. Wangsgard reviewed updates relating to the 2021 budget. New guidance from SDE indicates expenses related to moving to instruction online: hot spots, bluetooth microphones, thermometers, Chromebook power cords, outdoor wireless access can be paid for with federal CARES funds if purchased on or after March 13, 2020. Over $7,000 has been donated through the Education Foundation to assist families with internet connectivity. State 1% FY2020 budget holdback impacts District 93, approximately $750,000. Medical insurance renewal rate equals 8.8%, approximately $778,000 for the district. The District is considering alternatives and the insurance committee will meet to discuss in May. B. New Employees Criminal History and Background Check - Heath Jackson, Executive Director Chairman Landers invited Heath Jackson to present on employee hiring. Mr. Jackson reviewed the board policy and state statute on background checks for hiring summer work crews. Idaho Code 33-130 states that employees who are in contact with children are required to have background checks; however, summer crews do not have contact with students and he recommended to forgo background checks for the 2020 summer crews. Fingerprinting for new teachers will start in late June/early July after proper safety preparations can be made for the Human Resource employees who fingerprint. C. Retirement Open House - Chairman Amy Landers Chairman Landers opened discussion on Retirement recognition. Retirees can pick up the gifts at the District Office from 1:00pm-5:00pm on Tuesday, May 5, 2020. D. Graduation Commencement Plans - Dr. Woolstenhulme, Superintendent Chairman Landers invited Dr. Woolstenhulme to discuss graduation. Dr. Woolstenhulme stated that all high school principals and student councils have created innovative plans for graduation. Bonneville HS will go to Motor View Drive-in in Idaho Falls, complete with fireworks, with their program prerecorded. They will need to change the date to May 28, 2020; Hillcrest HS will rent a semi-trailer with a large screen and hold their program live and students and families will stay in their cars for the program; Thunder Ridge HS will rent screen and set up in high school parking lot for grads and families to watch from their cars, complete with a parade, prerecorded program and slide presentations; Technical Careers HS will have a graduate tribute online with prerecorded program with diplomas handed to students on stage; Lincoln HS will have their program online, with a prerecorded program and then gather in summer for a BBQ to celebrate; Bonneville Online HS will have a presentation at Teton Drive-In in Rexburg with a prerecorded presentation. Dr. Woolstenhulme admonished all programs to remember the importance of social distancing. E. Pine Basin - Jason Lords, Executive Director Chairman Landers invited Jason Lords to discuss Pine Basin 2020. Mr. Lords stated that due to social distancing, Pine Basin Summer camps will not be held this year. The high school science classes are still under consideration. Mr. Pymm stated that many maintenance projects could be done this summer. Although rental of Pine Basin brings in revenue used for maintenance projects, it could also create sanitation and health concerns. F. July 2020 Board Meeting - Dr. Woolstenhulme, Superintendent Chairman Landers invited Dr. Woolstenhulme to discuss July board meeting. Due to state funding timeline and budget 5% hold back, Dr. Woolstenhulme recommended cancelling the July 8, 2020 Regular Meeting and moving the Budget and Hearing Fee Regular Meeting from June 10, 2020 to July 29, 2020. 3 IX. Call for Agenda Items for Upcoming Meetings A. Retirement Celebration - Tuesday, May 5, 2020 - District Office 3:30 -5:00 p.m. B. Regular Meeting - Wednesday, May 13, 2020 - Via Telecommunication - 7:00 p.m. C. Work Session (BOHS & TCHS Student Councils) - Wednesday, May 20, 2020 - Via Telecommunication - 11:30 a.m. D. Regular Meeting (Budget & Fee Hearing) - Wednesday, June 10, 2020 - Place TBD - 7:00 p.m. E. Work Session - Wednesday, June 17, 2020 - Place TBD - 11:30 a.m. X. Adjournment Action Item Chairman Landers adjourned the meeting at 1:38 p.m. MOTION: Paul Jenkins moved to adjourn. Greg Calder seconded. Motion carried. APPROVED: ______________________________________ Chairman ATTESTED: _______________________________________ Clerk DATE: ___________________________________