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HomeMy WebLinkAbout02-24-2016 Minutes Special MeetingLLE nuriUUL LUT NU. 93 ':5ttide»! �Si�cc•ess ley I�esi�i� „ 3497 North Ammon Road, Idaho Falls, Idaho, 83401 208 525-4400 ' Fax 208 ( ) ( ) 529-0104 www.d93schools.org Dr. Charles J. Shackett, Superintendent Marjean McConnell, Deputy Superintendent Scott Woolstenhulme, Assistant Superintendent Special Meeting Summit Hills Elementary 2853 Lucina Ave, Idaho Falls, ID February 24, 2016 11:30 AM I. Call to Order Chairman Brian McBride called the meeting to order at 10:40 a.m. ll. The Board will enter into Executive Session pursuant to Idaho Code Section 74-206(1)(b)To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. The Executive Session will be closed to the public as permitted by law. Chairman McBride asked for a motion to enter into Executive Session. MOTION: Amy Landers made the motion to enter into executive session for the reason stated. Jeff Bird seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. III. Roll Call Vote Brian McBride yes Paul Jenkins excused Amy Landers yes Jeff Bird yes Greg Calder yes IV. Personnel Items - Dr. N. Shalene French Personnel items were discussed. V. Move Back Into Coen Meetina Chairman McBride asked for a motion to move back into Open Meeting at 11:38 a.m. MOTION: Jeff Bird made the motion to move back into open meeting for the reason stated. Amy Landers seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. VI. Motions from Executive Session Chairman McBride asked for any motions to be made from the Executive Sessions. A. MOTION: Jeff Bird moved that the Chairman of the Board of Trustees be authorized to execute and have delivered to District employee B2016 a Notice of Recommendation of Possible Discharge and to establish a time for the Board of Trustees to conduct a hearing relating to such recommendation. Amy Landers seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. B. MOTION: Amy Landers moved that the Chairman of the Board of Trustees be authorized to execute and have delivered to District employee D2015 a Notice of Recommendation of Possible Non -renewal of teaching contract and to conduct a hearing relating to such recommendation. Jeff Bird seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. C. MOTION: Jeff Bird made the motion to remove employee B2015 from probation. Greg Calder seconded, The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. Board of Trustees Brian McBride Paul Jenkins < Amy Landers <: Jeff Bird Greg Calder The Board moved to the Media Center for the scheduled Special Meeting at 11:42 a.m. VII. Roll Call Brian McBride yes Paul Jenkins excused; joined meeting via phone Amy Landers yes Jeff Bird absent Greg Calder yes VIII, Welcome Visitors and Deleaations Those in attendance were Deputy Superintendent Marjean McConnell, Assistant Superintendent Scott Woolstenhulme, Director of Human Resources Dr, Shalene French, Chief Financial/Operations Officer April Burton, Director of Curriculum & Instruction Michaelena Hix, Director of Safe Schools, Maintenance & Operations John Pymm, Energy Education Specialist Don Trauntvein, Community Relations and Communications Phil Campbell, Telford Academy Principal Ty Salsbery, Renee Cook, Tammie McCammon, Karla Harris, Kevin Trevellyan, and Board Clerk Mary Hansen. IX. Amend/Amprove the Aaenda Chairman McBride asked for a motion to approve the Agenda. MOTION: Amy Landers made the motion to approve the Agenda. Greg Calder seconded. The vote was 3 in favor with 0 opposed and 0 abstentions, Motion was carried. X. Consent Calendar A. Minutes of Previous Meetinas 1. Regular Meeting 02-10-2016 2. Executive Session 02-10-2016 B. New Assistant Principal at Bonneville Hiah School 1. Trent Dabell C. New Assistant Principal at Hillcrest Hiah School 1. Tyrell Salsbery D. Trip Requests Chairman McBride asked if any Board Member would like to remove any items from the Consent Calendar to the agenda. He then asked if any Board Member had any questions with regard to the Consent Calendar. Hearing none, he then asked for a motion to approve the Consent Calendar. MOTION: Greg Calder made the motion to approve the Consent Calendar. Amy landers seconded. The vote was 3 in favor with 0 opposed and 0 abstentions. Motion was carried. XI. Items for Discussion A. Dual Enrollment: EITC Component - Dr. Rick Aman, President Chairman McBride welcomed Dr. Rick Aman, President of Eastern Idaho Technical College (EITC) and asked Scott Woolstenhulme to introduce Dr. Aman. Mr. Woolstenhulme stated that with the implementation of the trimester schedule and increased interest in the dual credit program, District 93 has reached out to EITC for possible usage of the college's facility, i.e., classrooms. Dr. Aman stated that dual credit classes are s a win-win situation for everyone involved, although classroom space can be a factor. He commented that there are currently 700 students at EITC. At the present time the college and Bonneville County are exploring the idea of EITC becoming a community college which could increase enrollment to 3,000 students. This will be a great addition to Idaho Falls and the surrounding area. There are many community college benefits, such as, congruent or dual credit classes, adding Professional Technology Education (PTE) and Career Technology Training (CTT) classes and certificate programs, and potential classes in health-related fields and welding. A community college encourages those less likely to attend college to increase opportunities for education and to help obtain job opportunities faster. EITC has received funding from National Lab and Governor Otter to help with the startup costs. EITC is most interested in being involved with Bonneville Joint School District 93 and with the Technical Careers High School students. Our goal is to help your students go on to post graduate schooling. Chairman McBride offered the Board's support for his efforts to encourage more students to go on to college. B. Telford Academv - Ty Salsbery, Principal Chairman McBride invited Ty Salsbery to present information on the Telford Academy. Mr. Salsbery has been the principal at Telford Academy, alternative middle school, for this past year. This program is designed for the expelled student who is not eligible for admittance in the mainstream middle schools and for students not preforming well academically or behaviorally. During this time he had evaluated the effectiveness of the current model of Telford Academy and since the year of 2005, only 22 students have graduated with a high school diploma. Factors include a fluid enrollment, the location being removed from other middle or high school campuses, and the operation costs. Currently, there are only 12 students enrolled for the 2015-2016 year and very few referrals for upcoming enrollment. Mr. Salsbery suggested moving the middle school alternative program into a trailer at either Sandcreek or Rocky Mountain middle schools. This would allow students the opportunity to transition into the traditional classroom in the middle school earlier while still being part of the alternative program as needed. Being close by to the middle school atmosphere could motivate these students to improve academically and/or behaviorally and would make the transition into the mainstream more quickly; it could also increase the graduation success rates with these students. The faculty for the program would remain the same, and would be part of the middle school staff, with the possibility of the teaching staff being able to also teach a mainstream class. It also gives the middle school a chance to have peer mentors for the transitioning student. Expelled students who are not able to enter the mainstream environment, would not be part of the transitioning program and would be in another location. The District has many different behavior support programs to help provide extra guidance and instruction, including online classes. Bonneville County Probation had a program called the Light Program for students who do not fit into an alternative program, often due to expulsion, and would offer 10 seats for District 93 and 91 students. When the students complete a certain level of credits in that program, they could return to their comprehensive school program. The Light Program closed down in November 2015. Lincoln High School Principal Gordon Howard and Mr. Salsbery has been working to Bonneville County Probation to have the Light Program become part of the Bonneville Joint School District 93; Mr. Howard will propose this idea in an upcoming meeting. This would allow county probation to provide those supports and offer opportunities, but will split the role with the District to provide schooling for those expelled students. This program would be housed in the Telford Academy building, which is far removed from any comprehensive schools. This is an ideal time to make a positive change and build something that can grow, All staff would retain their positions. The Telford Academy building is on a long- term lease with the District; funding for the program and operational costs are still under consideration. Special Education would also be a big part of the transitioning and building the program, C. Facilities and Sport Fields Rental Rate Schedule Proposal - Don Trauntvein Chairman McBride invited Don Trauntvein to present the Rental Rate Schedule proposal. Mr. Trauntvein proposed to move the field and stadium rental rates from a daily rate to an hourly rental rates. This puts us in line with all the other area districts. The hourly rate for the Stinger stadium and the Sandcreek fields would be the same as we now charge for the baseball fields or tennis courts. It is difficult to rent Thunder stadium due to maintenance costs; currently it is only rented to the Special Olympics and Cancer Society Relay for Life events. Mr. Trauntvein also proposed to change the price for the lighting: Thunder Stadium lighting will remain at $100/night of use and other facilities would be at $50/night of use. Rates are not applied if the event is a school sponsored event, but rather a community entity. The District requires that all rentals have an assigned custodian and the group will be charged for cleanup; if the fields are used on weekend vs. a week day, supervisorial fees would need to be charged. MOTION: Greg Calder made the motion to accept the proposed hourly rental rate fee schedule for all facility rentals, including stadium and field rentals and lighting fee changes. Amy Landers seconded. The vote was 3 in favor with 0 opposed and 0 abstentions. Motion was carried. D. Hiah School Graduation Requirements - Scott Woolstenhulme Chairman McBride invited Scott Woolstenhulme to present on the HS Graduation Requirement procedures. Mr, Woolstenhulme informed the Board that procedures for policy 2700 will be up for 30 -day review at the next board meeting on March 9, 2016. The District had to take into consideration the state requirement for the Civics exam, other testing assessments, and allowing flexibility for state changes. After discussion with the HS principals, their recommendation was to keep Geometry as a 2 credit class; this will move the math requirement from 8 credits to 7 credits and allows for one more elective credit for graduation. Algebra I, Algebra II, and Calculus will remain as 3 credit classes. Scheduling 2 credit classes will be difficult in the trimester schedule. Next year Seniors will need 54 graduation credits, Juniors 56 graduation credits, Sophomores 58 graduation credits and Freshmen 60 graduation credits, E. Construction Contract - John Pymm Chairman McBride invited John Pymm to report on the Construction Contract. Mr. Pymm reviewed the process for selecting a Construction Manager/General Contractor (CM/GC) for the new high school project. Recently it was brought to the District's attention that Hughes General Contractors, Inc. did not have proper Construction Manager (CM) licensure in place for the RFQ proposal submittal deadline. Protests by the other firms were filed to the Idaho Division of Building Safety (DBS). The District petitioned counsel from Attorney Tom Mortell of Hawley Troxell, an expert in construction management law in Idaho. After much research and conversation, it was advised that the District withdraw their offer to Hughes General Contractor, Inc, as the CM/GC for the new high school project, Idaho law states that if you reject option #1, that you are to choose option #2. However, Headwaters Construction Company, choice #2, was also under the scrutiny of the DBS because they had created an alliance with CORE Construction out of Nevada, and CORE did not meet the licensing requirements for the state of Idaho; thus, Headwaters had also violated terms of our RFQ and state law by including CORE as part of their proposal with the District, Mr, Mortell advised the District to start over with a second RFQ proposal process. Mr. Pymm recommended that the Board move to strike the motion that made Hughes General Contractors, Inc. our choice as the CM/GC (no contract was in place with Hughes) and to advertise again with another RFQ proposal for a CM/GC; Mr, Mortell will review the RFQ. All the firms that submitted proposals in January will be able to submit a second proposal accordingly to the second RFQ with the possibility of being interviewed again with a new committee. MOTION: Greg Calder motioned based on the recommendation by the District's administrative staff and counsel, moved that the Board withdraw its decision to accept Hughes General Contractors, Inc. as the CM/GC for the new high school and start the selection process again by issuing a new Request for Qualifications inviting qualified firms to submit statements of their qualifications for consideration by the School District, Paul Jenkins seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. A letter drafted by Attorney Tom Mortell will be sent out by the District to the five firms who were interviewed on February 3, 2016 to notify them of the Board's decision. Timeline to move forward with second RFQ for CM/GC: • Submit new advertisement to Post Register to be posted March 1, 2016 and March 8, 2016. • Proposal submittals will be due March 15, 2016 • Interview Committee reformed • Interviews will be the week of March 21-25, 2016 Chairman McBride expressed appreciation to Mr. Pymm for all his work. Moving forward is good. XII. Call for Aqenda Items for Upcominq Meetinqs Chairman McBride asked if there are any agenda items to be added for upcoming meetings. Chairman McBride would like to discuss the Library District's suggestion of the possibility of combining the new high school library with the Ammon Library. This item will be added to the March 16, 2016 work session for further discussion, A. Regular Meeting - Wednesday, March 9, 2016 - District Board Room - 7:00 p.m. B. Work Session - Wednesday, March 16, 2016 - Telford Academy -11:30 a.m. C. Spring Break - March 21.25, 2016 D. NSBA Convention - April 9.11, 2016 - Boston, MA E. Regular Meeting - Wednesday, April 13, 2016 - District Board Room 7:00 p.m. F. Work Session - Wednesday, April 20, 2016 - Bonneville HS -11:30 a.m. G. Work Session - Wednesday, April 27, 2016 - Lincoln HS -11:30 a.m. XIII. Adiournment Chairman McBride asked for a motion to adjourn at 1:35 p.m. MOTION: Amy Landers made the motion to adjourn. Greg Calder seconded. The vote was 3 in favor with 0 opposed and 0 abstentions, Motion was carried. `� APPROVED: M 11 --f l_ Chairman ATTESTED: Clerk Date: School Board Work Session Report 2-24-16 Telford Academy *Graduation: Since Fall 2005, 196 students have gone through the Telford Program. 11 students have graduated from HHS, BHS, and TCHS 11 students have graduated from Lincoln High School *Time Spent: The average stay since Fall 2005= just over 11 months/student *Costs 2014-15: Expenditures at Telford for day-to-day operation minus salaries and benefits: $134,410.41 ® Average monthly expenses for building operations: $1,600 Salaries and benefits for all staff at Telford: $211,656.41 Total spent on operating costs and staffing::4-.-8 During the 2014-15 school year, there were roughly 20 students attending (ADA @ 4,500)= $90,000 ** Mr. Pymm and the staff did receive some grants to offset the cost of some things, but without it one can easily see the shortcomings financially *Current Situation As of today, there are 12 students attending Telford Academy. We have two full time teachers, and two full time classroom assistants We also have a full time secretary. *Mv Proposal Move the Telford Program to a middle school campus and develop a school within a school environment. The students will be able to participate in a small number of classes as they begin to transition into the general education classroom more quickly. At this point, students are not transitioning until after two semesters at Telford generally. Phase 1: In self-contained classroom all day like the current program Phase 2: In trailer for majority of the day, then take one or two classes with assigned "Telford Staff" Phase 3: % day in trailer, %2 day in classes at SMS Phase 4: All day in general education setting with support - Something like IgKnight, where kids are taking classes with the same 4 core teachers? Work with Bonneville County Probation to add the LITE educational/probation program to District 93 options for students within D91/D93. This way, we'll have a place to house expelled/conditionally readmitted middle school and high school students at the current Telford Building. We will also be able to count those students in D93 ADA funding under the Lincoln High School umbrella. *Reason I'm here today After making several presentations to elementary school teams and administrators about positive changes to the program, there still are no signs of new referrals. We have sent all of the freshman to their neighborhood schools and enrollment is at an all-time low. There are things we can do to make this more efficient, cost effective, and help more students. Auditoriums Hourly $50 $So $ton See PAC Rental Auditoriums Hourly $30 $3o $3. See PAC Rental Auditoriums Hourly $20 $zo llI $20 See PAC Rental Bonneville School District #93 Rental Rate Schedule V3.0 Fee Schedule x Commercial Groups, Private Party, Political Rallies & Government Agencies (HVAC as requested) Classroom GYM Cafeteria No Kitchen Commons Baseball -Softball Tennis Courts Stadiums Building/Sit Hourly Hourly Hourly Hourly Hourly Hourly Hourl Elementary $25 $40 $40 _ • RMMS-SMS $z5 $too $5o $25 BHS $25 $coo $50 $50 $25 $z5 $25 HHS $25 $coo $50 - I $25 $z5 ' Fee Schedule z Community Affairs Groups Saturday (No HVAC bevond weekend setback) Classroom Gym Cafeteria No Kitchen Commons Baseball -Softball Tennis Courts stadiums Building/Sit Hourly Hourly Hourly Hourly Hourly Hourly Hourl Elementary $15 $20 $20 - I RMMS-SMS $15 $25 $25 - $20 SHS $15 $25 $25 $25 $20 $z0 $20 HHS $r5 $25 I $25 - $20 $20 Fee Schedule 3 111 Community Afairs Groups Monday-Fridav (No HVAC bevond nicht setback) Classroom Gym Cafeteria No Kitchen Commons BasebalbSofthall Tennis Courts Stadiums BuildinBuildin / Hourly Hourly Hourly Hourly Hourly _H.urIX Hourly Elementary $10 $2.50 $2.50 _ ' RMMS-SMS $ta $c0 $15 ' $15 BHS $lo $10 $15 $15 $15 $15 $r5 HHS $to $10 $15 $15 $t5 *District staff may rent facilities for reduced rates. Please visit with building administration. Thunder Stadium Lights are an additional $roc/night for all groups. Stinger Stadium & Sandcreek Stadium Lights are an additional $5o/night for all groups. Badge Access requires a $xo refundable deposit. No Keys Will Be Issued To Non -District People Most sites are not open for rentals during the summer or on Sundays. A school district employee roust be present at all times for all rentalsl Principals reserve the right to rent their buildings and to control the times for the rentals All monies from Fee Schedule #x are split 75-25 and are due by the 5th of the following month All monies from Fee Schedule #z are to be sent to the district by the 5th of the following month All monies from Fee Schedule #3 are to be sent to the district by the 5th of the following month Auditoriums Hourly $50 $So $ton See PAC Rental Auditoriums Hourly $30 $3o $3. See PAC Rental Auditoriums Hourly $20 $zo llI $20 See PAC Rental