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<br />Special Meeting[Work Session of the Board of Trustees
<br />Summit Hills Elementary Media Center
<br />January 29, 2014
<br />11:30 AM
<br />I. Call to Order
<br />Chairperson Winchester called the meeting to order at 11: 55 a.m.
<br />11. Roll Call
<br />Those Board members in attendance were Chairperson Annette Winchester, Vice - chairperson Kip Nelson, Treasurer Amy Landers, Trustee Brian
<br />McBride, and Trustee Jeff Bird. Others in attendance were Superintendent Chuck Shackett, Deputy Superintendent Marjean McConnell, Director of
<br />Operations Todd Hicks, Director of School Improvement and Technology Scott Woolstenhulme, Director of Plant FacilitylPurchasing Roger Hill, Director of
<br />Human Resources Shalene French, Chief FinanclallOperations Officer April Burton, Director of Curriculum and Instruction Michaelena Hix, Energy
<br />Education Specialist Don Trauntvein, Principal Gordon Howard, Principal Ty Salsbery, Principal Kent Patterson, Principal Jason Lords, Food Service
<br />Supervisor Heather Plain, rand Board Clerk Valerie Messick.
<br />III, Welcome Visitors and Delegations
<br />Chairperson Winchester welcomed Renee Cook, Tammie McCammon, Justin Harris, and Karla Harris
<br />IV. Consent Calendar
<br />Sandcreek Middle School Band Trip Request to travel to Lagoon - change date from May 30, 2014 to May 27, 2014
<br />Chairperson Winchester asked if any Board member would like to remove any item from the Consent Calendar to the regular agenda. Hearing none, she
<br />then asked for a motion to approve the Consent Calendar.
<br />MOTION: Kip Nelson made the motion to approve the Consent Calendar. Amy Landers seconded. The vote was 5 in favor with 0 opposed and 0
<br />abstentions. Motion passed
<br />V. Recommendation for Architects - Roger Hill
<br />Chairperson Winchester asked Mr. Hill to present his recommendation for architects. Mr. Hill stated that the Architect Selection Committee received and
<br />reviewed fifteen proposals for the planned high school and middle school projects on January 9, 2014. The committee then formed a short list of proposals
<br />and scheduled interviews with those firms on that list. They interviewed representatives of five different firms on January 171h. It was a good experience to
<br />see what each group's capabilities were and what they could offer. There where both engineers and architects presenting. The committee then discussed
<br />the presentations at length that same day. They then reviewed the information again on Monday January 20, 2014 tp finalize their decision. They felt a
<br />need to have someone local to be here during construction and after construction for ongoing needs. The committee's recommendation is Kurt Karst and
<br />Mite Architects of Idaho Falls who has partnered with Hummel Architects of Boise to design the new high school. The committee's recommendation for the
<br />design of the middle school is Kevin Bodily of NBW Architects of Idaho Falls who has partnered with VCBO Architects of Salt Lake City.
<br />Mr. Nelson asked how selecting an architect differs from selecting a builder where you have to take the lowest bid. Mr. Hill stated that you choose the firm
<br />you want to negotiate with. They don't give a bid until after they are chosen to do the design work. Chairperson Winchester asked if any of these firms are
<br />associated with the plan they saw in Boise. They all have been in the Middleton school that the Board likes. They are not associated with the firm that
<br />planned the Middleton building. They can go through that school and gather information and design a plan that is ours but similar. We need plans that are
<br />conducive to our climate on this side of the state. We will need a boiler and duct work inside the buildings instead of heating units placed on the roof
<br />because of the wind and frost. There was a question regarding whether we could use the same builder that built Meridian. We are required to take the low
<br />bid for a builder. There was discussion regarding why the committee did not recommend the original designer. The main reason was that that firm didn't
<br />have anyone local and they partnered with a local firm only at the last minute. We need local people during the building process and in the after process.
<br />There are enough changes due to the climate that the plan would need to be redrawn. Mr. McKenzie stated that the architects can design whatever the
<br />Board would like.
<br />We have worked with Kurt Karst before and they are familiar with building high schools. Each firm was aware that the Board likes the Middleton School
<br />plan. Mr. Hill will get with Kevin Bodily and set the Board up with some tours of schools in Utah. Dr. Shackett has met with Rich Bauscher and he will work
<br />with our architects to show them what the Board wants. He will work for the architects, not for us. They will look at the Vallivue building as well.
<br />Chairperson Winchester asked if any Board member had any additional questions for Mr. Hill or any concerns. Mr. McBride has concerns that the
<br />recommended firm has not built the building before. The firm in Boise has only built it once and they are going out to bid for Vallivue at this time.
<br />Chairperson Winchester asked for further questions. Hearing none, she then asked for a motion to approve the recommendation for architects.
<br />MOTION: Amy Landers made the motion to approve the Kurt Karst of Alderson, Karst, and Mitro Architects to design the new high school and Kevin
<br />Bodily of NBW Architects to design the new middle school. Brian McBride seconded, The vote was 5 in favor with 0 opposed and 0 abstentions. Motion
<br />passed
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