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HomeMy WebLinkAbout03-27-2014 Minutes_Work_Session-Special_Meetingr r°^ I Ft °t,,aau6na „, 7 +',,e,pr:er A t,irci „ }'� f,tro�dt + >rttc 3497 North Ammon Road, Idaho Falls, Idaho, 83401 (208) 525 -4400 Fax (208) 529 -0104 www.d93schools.org iisi:'I,:c ), r;lr,'t'i;r lt; trlat ii,t€ itciC`Itt ; i..trj,',tat i (Coniwll, Dullmy supuri ill endow Work Session/Special Meeting of the Board of Trustees March 27, 2014 District Board Room 11:30 AM 1. Call to Order Chairperson Winchester called the meeting to order at 11:39 a.m. She stated that this is a work session and the Board will not take input from public. If you would like to give input, contact your Board member, II. Roll Call Those Board members in attendance were Chairperson Annette Winchester, Vice - chairperson Kip Nelson, Treasurer Amy Landers, and Trustee Brian McBride, and Trustee Jeff Bird. Others in attendance were Superintendent Chuck Shackett, Deputy Superintendent Marjean McConnell, Director of Human Resources Shalene French, Chief Financial and Operations Officer April Burton, Director of Operations Todd Hicks, Director of Technology Services Scott Woolstenhulme, Energy Education Specialist Don Trauntvein, Food Services Director Heather Plain, Director of Curriculum and Instruction, and Board Clerk Valerie Messick. III, Welcoming Visitors and Deleaates Chairperson Winchester welcomed SueAnn Dabell, Arin Layton, Amy Hales, Shawn Seedall, LQAnn Belnap, Heidi Southwick, Tammie McCammon, Holly Giglio, Karla Harris, and Renee Cook, IV. Items for Discussion A. Handlina Enrollment Growth in the District - Marjean McConnell Mrs, McConnell stated that the goal is to have planned by November of this year what we will do for the following school year because students begin scheduling in January and the Course Description Books are published prior to that. We don't believe we will need to make any changes for next year even though it will be crowded. She wants to begin to discus with the Board what the ultimate goal is so the administration can align their plans with the Board's ultimate goal. If the Board still feels strongly about high schools, then we want to keep 91h through 12th grade at that level and try to solve it there. If you chose middle schools, then we would like to move in that direction. We want to know what the Board's non - negotiables are. We want to talk about what we feel and then start planning, looking at numbers, looking at space, looking at what we need to do to handle the kids that are coming in the near future. Mr. McBride believes that we still need a lot of input from the community regarding non- negotiables. We need to develop focus groups and gain insight and information. This is more than just the Board's decision. The more the community is involved and we get their input, that helps us better understand where we want to go. Chairperson Winchester asked Mr. Woolstenhulme when the survey would go out to all those who voted in the election. He believes the survey could be ready next week. Mrs. Landers asked how we can get information out to those who did not vote. The intent is that it will be an online survey. We were thinking of sending a post card showing a link to the survey and asking the voters to provide us with feedback regarding the bond election. Notifying non - voters and non- parents is a challenge. One suggestion is that we might be able to send information home with utility bills. We haven't looked at that yet and don't know the feasibility. People can go online to respond or they could request that we mail a survey to them. The concern is that trying to send out 6,000 paper copies and then tabulating them by hand would be very time consuming. We have talked about giving people three options on the postcard. One would be to go online, second people can call and request a paper copy to be mailed to them, and third would be to do the survey on the phone. The hope was to try to match as many styles as we could to get the information we need. There are people who voted that don't have kids in school and they don't go to the website so the utility bill idea is a good one. Maybe we could use marquees and street signs to let people know about the survey. We want to look at as many opportunities as we can to let people know that the survey is available, It comes down to establishing a budget to move forward. If we can piggyback on to other utilities or mailings it may be cheaper for us. To mail the survey out to all the registered voters would be around $8,000. Many of those would never bother to send them back or to go online. Once we get the information back, we can talk again. Mrs. McConnell stated that the administration has been in discussions with the principals and supervisors. She asked the Board to think about grade configuration, schedules at the high school, do we want to change from AB schedule, it is diffiCUlt to offer two lunch hours with that schedule because some would have lunch at 10:30 a.m, and others would have it scheduled really late or we would have to split a period which is not very good educationally. The high school principals are looking at what their building needs will be. We can have roving teachers and fill classrooms but that won't solve the problem of the number of bathrooms, how wide the hallways are, or how big the cafeterias and commons areas are. Next year should be ok. Our 81h grade class doesn't have as many kids but after that they ramp up pretty quick. There was a question about whether there is an occupancy code for the school buildings. There is a code with regard to how many students are in a classroom. There are different issues, students in the classrooms is one and safety of the commons areas is another. The commons areas are where there are problems. There is not a fire code for the hallways. There are building codes that tell you the number of restrooms you have to have for the population you anticipate prior to building. Our safety inspector gives us a feel for the amount of square footage per student (20 sq. ft. per student in classrooms) we are allowed and the number of restrooms needed. They can't enforce that other than a suggestion. Then you need to work to alleviate the problems. When we add modular classrooms, we don't add restroom space. Every 40 additional kids that come in out of the modulars, are all accessing the same number of bathrooms. If that becomes a safety issue and we have claims against us because of kids that got hurt in the restrooms or there was a ruckus because there are no facilities for the kids to use, we would have to act at that point. Mr. Hicks doesn't think there is a dictated state law regarding occupancy regulations for school buildings, it is the recommendation when you build the building and from the state safety inspector when he feels the overall facility is overcrowded. We have been warned and that is why we have gone to modulars at times and that is why we keep the carpets in the hallways changed so there is less chance of tripping. The amount of egress is controlled by the fire department. So if you have 600 people per wing and they are trying to funnel down to four exits for example, that is also determined by the fire marshal. They inspect that once a year. V% il''',.L..Y There was discussion regarding what would determine us potentially going to a split sessions. We would look at the number of classrooms, the amount of space in the hallways and in the schools and determine when it becomes a safety hazard to get kids through the halls. We are very close to that now. We anticipate an additional 100 kids at each high school next year and it will grow from there. There was a question regarding reconfiguring the way we run the high schools by going to 7 periods and add 0 period and V period to house the kids at the high schools and wondering how many years we could hold off and not go to split sessions based on our current enrollment. We have talked about doing a trimester 6 period day. There was discussion whether we would force kids into the early and late sessions or whether it would that be optional. The difficult thing would be with transportation. A lot of kids can drive but not all. We might have to track kids on a 0 -5, 1 -6, or 2 -8 period schedule. You would have periods 3, 4, and 5 where there would be a lot of kids but, you could do split lunches during that time frame. We haven't run a lot numbers or looked at every possibility. Once we get some information, we want to focus efforts so we are heading in the right direction. We may need to go to split sessions in the middle schools and high schools regardless of what we do before we get a solution. There was a question regarding the odds of going to split sessions in 2015 and staying on the AB schedule. We would work toward using each classrooms 100% of the time before going to split sessions. We would need to create a teacher work area when we do that. This would create a little longer time before having to go to split sessions. It doesn't help at all with the crowding in the hallways and bathrooms, We could push more kids in the school but the reality is that it is still way beyond capacity. Mrs. Landers would like the numbers. Mr. Woolstenhulme stated that we need to know what you are holding constant. Are we looking at using the modulars that we currently have or adding more modulars? Those are things you have to define to get a good handle on the numbers. The question is are we going to put more modulars at the high schools or are going to say that we are not going to place additional modulars. Adding them will offset the time for when split sessions will be required. We are almost at the limit for adding modulars. We have room for 2 modulars at Bonneville and 2 modulars at Hillcrest. That is an additional 4 classrooms at each facility. That is a total of 8 classrooms districtwide at the high school level. There is no more electrical feeds that the wattage would handle without bringing in a complete new power service. That is just not done because it is such an expensive item. We could split the power feed one time and add one additional modular at each school. But that would be only for an emergency situation and a worst case scenario. If we would have to seek other power, we would have to convert something from high power usage and reroute to modular usage. Adding additional modulars would put an additional 200 kids in the hallways. They still transition to classes in the hallways. Staggering starts will alleviate the crowding in the morning and afternoon but everybody will be there during the middle of the day. There will be lunches during that time and that would help some. There was a question regarding whether there were some classrooms at Rocky Mountain and Sandcreek that the high school could use. They are pretty close to tapped out as well. We talked to principals about looking at the schedule and looking at their computer labs and converting them to classrooms. That would give us two classrooms at the middle schools. We would need to make teacher planning areas if we pull them from their classrooms. We would need to have mobile computer labs so the kids would have access to the computers. Those labs that are used as classrooms would be left but the others could be converted to classroom space by putting the computers on carts. There was discussion regarding whether there are some classroom spaces in the seminary buildings per period. There was concern that those builds are not owned by the District. There was concern regarding transportation with 0 hour and 8th hour classes. We don't have enough buses to run two high school runs and still transport our elementary students and still have the number of hours in the day that you need. Zero hour would have to be optional and kids would have to get themselves there. You couldn't require kids to take 0 hour because we couldn't get them there. So then you are at the mercy of who would opt into a 0 hour class. Having 0 and 8 hour with a 7 period day is not a viable answer. How many buses would be required for a 2 1 high school route? We would need 12 -14 additional buses at the cost of $100,000 per bus. We had 10 buses in the bond to bus entire neighborhoods with 1 or 2 buses with 85 to 95 passenger capacity. There is a cost to doing nothing. It is $3.61 per mile to pay for fuel as well as burying the bus. It is not just the cost of the buses but hundreds of thousands of dollars to pay for the fuel, We only have certain pots of money and additional buses would have to come out of Plant Facilities money. There was a question regarding when the survey is expected be completed. That is up to the Board. We typically get the most responses in the first two weeks. If we mail it out we would need to give it at least a month after it goes out. Mrs. McConnell would like the Board to be aware of what the administration is talking about and what the Board is looking at in the next four or five years. What will be your plan? We want to best align what we are doing with the overcrowding with what the ultimate goal is. Transitions are tough for kids and we don't want to be moving them every year over the next five years. We want to look at solutions that are heading us in the direction we want to go as soon as we can. If there is information you would like as board members, please communicate with Chairperson Winchester. She Will communicate with the administration. If we go to split sessions the transitions would be sixth grade, eighth grade, and tenth grade? That depends what the ultimate goal of the Board is. If the Board wants to go to middle schools, we will try to make the split sessions work within that context. If the Board is committed to the high school idea, we will try to make split sessions work within that context. We don't have a set pattern at this time. There was a question regarding when we would go out for another bond. Dr. Shackett stated that he doesn't see us going out for another bond again until next March. There was discussion regarding when we need to run a Supplemental Levy election. Waiting until May would be difficult because the budget is based on information and not knowing if those funds are available makes it difficult to plan. If the levy doesn't pass, we would need to make cuts. May is too late to run a Supplemental for the District. Planning and staffing are the difficulties that we would encounter. We really need the Supplemental Levy in order to function. There was a question regarding whether we could we run the Supplemental Levy in August. We don't have people in the schools in August. There are people who want this bond put up as soon as possible. It is unfortunate that we can't do it in August. Kids aren't in school, families are on vacation, and there is no one here to get it done. When the bond passes either August or May, the opening date for a school will be 2018. We would have to take several hundred thousand dollars out of our M & O to move forward with the architects, etc. That is why we held off on the in -depth planning. The Board needs to make the decision to commit funds toward allocating resources to that kind of project. Until we know what the Board's ultimate goal is, we don't want to spend money. What if we were to build one middle school, could it not open in the fall of 2017? The growth is in the high school, if we build anything, we need to build the high school. The build time will be dictated by the seasons. Every day we work on a decision, we are delaying the completion date. Chairperson Winchester stated that looking at the Supplemental Levy as well as the Bond, she feels that we have a lot of work to do to educate and explain funding to the public, why we need the Supplemental Levy, and what we are trying to achieve with this Bond. We need the time to put together the help and support to get the information out. We have more students than District 91 and their Supplemental is $7 million compared to our $3 million. The argument that we don't use money wisely doesn't hold water. Those are the kind of things we need to get out to the community, they need to understand what the state has taken away from education funding. The state is headed in the right direction with funding but unfortunately it is coming in line item funding. It is very restrictive requirements on how the money has to be spent. There is not as much flexibility. We are still not to where we were. A lot of people in our community don't understand our overcrowding and the need for a school and they don't understand our funding. To build a school is not like building a mall or a home. It is a lot more expensive and they need to understand why we do it right. If you analyze the election we have never had more than 3360 people come out and vote in nine out of 10 elections over a decade. We had 2700 yes votes and that is more than we have ever had before. We had 2900 more people come out to vote than ever in the history. The opposition shared information that wasn't true. That is what killed the bond. We need to understand what those who voted No understood. If the most that ever came out had only voted, we would have had 79 %. We need to understand why they came out to vote and what were they were told. When the stadium is not torn down and a pool is not built, and when we don't use eminent domain, and there isn't going to be an election in August, time will tell. Over time, the truth will be understood. Until then we need to identify those people and get them correct information. The survey showed that 84% wanted a $92 million bond. 86% wanted a high school and middle school. We presented what the community wanted and the community, 2700 votes voted for it. The factor of 2900 No voters coming out, we need to understand why they came out. What were they told? That is one of the keys to this election. We didn't do a good job Of Communicating. We have been having meetings about this high school for years and had committees where nobody came except people from the District, We have been doing this for so long that we just assumed everybody knew what we were talking about. For whatever reason, they didn't, This wasn't something that we came together as a Board and administration and did on Our own. It is what the community wants. The education is important. The initial survey was kind of vague in the $92 million. The closer we got, the more fine-tuned we got, People were confused and would have voted for it but didn't like some things and that may have killed the vote. Mrs. Landers asked if we could run newspaper articles and put information on the website to educate. The devastating Cut$ from the state were $7.7 million. If we look d almost S3million Of Supplemental Levy and we have added two students to every class, we laid of 48 people, we cut our music and P.E. so looking ata possible $3 million Cut next year if it doesn't pass, we don't know where we go. It is important for people to understand this information. We would be back to having to cut more. There was a question regarding whether changes in ADA will affect Lis next year. Next year we are fine. But the following year it is an unknown. We may need to shift how we are doing things at the District. We have professional learning Communities and schools hire who they need. If the funding is taken away from us a lot Of Our special programs will be affected if the Use It or Lose It changes. Schools have had the latitude to do what they feel they need to do in their areas, Those kinds of things that we have been progressive as a District and allowed the schools to do may not be available in the future. The averages will have to be controlled very tightly from the District level. What is funded Out of salary based apportionment will have to come out of Supplemental Levy monies. We need to understand what the priorities are, We need the Supplemental Levy to continue to function. Will the Supplemental go higher when the new high school is built? Won't the cost of running the new high school increase because it will cost more to run? We will have to add staff to accommodate overcrowding and that will be part of it. In the meantime, a lot of our Plant Facility money will have to go to buy more trailers, There is not a no cost option, The Board needs to know and understand our timelines, We need a decision by November for the 2015 — 2016 school year. We need m look m timelines in terms of the Supplemental levy and the bond, We need to look at timelines in terms of staffing. If we lose $3 million dollars and have to RIF staff we have to know because contracts have to go out in May. These are not our deadlines, they are state deadlines. We have to look at the big picture and know where we are going. Decisions will need toba made pretty quickly. |fyouwantinfonnaxnn'xm*thmoghChaim*nmnW|nohoate,,omoumn'|hoBmentednodUoin lots of different Uimuiono, Mm, Landers would like to know if we went to 7 period day and changed grad requirements and keep the 9th graders in the high schools, how far down the road would it get oo based on our current enrollment? |t may not ue worth doing all those changes i/it won't get uo very far, Mm. MnCvnnoU'o first inclination io that it won't get un very far, The 7 period day Would give LIS 14% of rooms down time. The AB schedule pulling the teachers Out would give us 12% down time. The 7 period day makes it more feasible to add hours nn the beginning and the end of the day because you are adding 50 or 60 minute segments. The 7 period day makes it so kids can have lunch ata reasonable time. we are already overcrowded in both of those buildings. Dr. French stated that Bonneville High School oao1308mvuoots,Hi||rmmiva|1412omdonts. We are pulling numbers from our schools and wo are projecting a\ Bonneville 1400 and atHi|cmm1511 next year. That iowhat wu are projecting for staffing ai this point. We are looking vtiS0 more students at Bonneville. The 8th grade class is smaller, So next year we are expecting 774 Students at RMMS and 844 students at SMS. At RMMS the 6th grade class is 382 and a 71h grade class of 392, SMS has a 61h grade class of 402 students and Btl grade at 442 Students. Graduating class this year at Bonneville is 258 and Hillcrest is 301. Looking e/the years following we don't have room for the kids that live there right now. These numbers do not include any new building going on. The is 0 at RMMS and 900 at SMS. The projection for next year for Sandcreek will be 844 students and Rocky Mountain ia77400 they over right now. Mountain Valley Elementary was set u»Whoa magnet school. Wn expect 80 Students m come into Mountain Valley from other districts w participate io/he8Tsm»m0mm,Tho^oaminnu/,monc They plan toOom8andrmokw continue io the program. We have 200 kids who don't live in our boundaries. At Bonneville we have 37 and Hillcrest there are 40.Ne may need to make the decision soon to not accept anyone on open enrollment. We get $4000 for each kid and could cost us losing money but it creates more space io the schools. Chairperson Winchester asked Mrs. McConnell to come prepared to answer questions at the next work session? Mr. Nelson wants to know the cost of what we are going m lose i[me stop accepting open enrollment. Mrs, BUrton can give you the dollar figure. Those kids bring in $250,000 and if you have a half a kid in every class i| may not make o difference and you may just be losing the money. We need to determine if the loss of the money will affect overcrowding. |tio hard m justify open enrollment when we are experiencing overcrowding. Is the loss of funding going to override the increase in space? The next work session is the 231d of April. Mr. wn|omnhu|mo should have some information from the survey h present ot that meeting. Mr. Bird asked what questions are nn the survey. Wa have talked about targeting the people that came Out m vote and ascertain what they supported andnno|mon't support. That was the purpose of this Survey. If we look at a wider demographic, that might change the questions. There was discussion regarding whether we could have an open survey. It would be hard to quantify the data, We want to nail down what was supported. The bond was specific in what was there and we heard comment in the public meetings regarding the concerns, Mr. Bird asked if We Could ask if they voted no or yes. We need to change 41 out of each 100 no votes if we had the same turn Out m pass the bond. Ho Would he interested in what they would Support, what length, and what amount, The amount isinn|evan|wo need Nknow i| they will support what ww need. xlot of people were supportive ofa new high school that voted nn for other ideas. We don't think we should ask how they voted. That may exclude some people from the Survey, We don't want to exclude them from the survey, There was discussion regarding whether we use the parentgrOLIPS to gather information. Iona is already on that. Renee Cook has already scheduled that and is inviting all their community not just the parents. Maybe ne Could ask what you didn't like about the bond. If you have every item on the bond listed separately then we will know what they didn't like. Maybe no could make a other choice. Will the mmmunity think that wo aren't giving them other options? If we can get enough people taking the survey, we Could find Out what people voted against. The Survey needs to bm focused vn what the biggest issues were with this bond. Part ofi|ioaneducation process. We need to get out and talk m our Community. P | need to understand why we think it is important to keep the 91h graders in the high school, The secondary administrators felt pretty strongly that iswhere the 91, graders need to be. The information should let us do what is best for the Students, the schools and the Community. Opening it Lip could be scary because we have already studied it Out. If we were to build two middle schools we would need to come back and ask to build a high school latter and it would be more money. We need to start in 91, grade to get them ready for the world, We have to start earlier and do more. We need to get them in high school and make them high schoolers. Ninth grade academies don't solve our problem, Magnet schools don't solve Our problem, They aren't bad ideas, they just don't solve our problem, Our problem is the growth and what we need to do to fix it. It would be cheaper to build a high school and build on then to build two middle schools. Maybe we need to do one high school and then come back later and build a middle school. That would be fine if that is what the survey says. If the public will support both then we should do both. As we have looked at what the schools in the area are doing, everyone has the 9u, graders in high school Pulling the 9h graders from the high school would be a big step backwards. They Wouldn't have the opportunity to take advanced classes, W^ have mdo what iu right for our kids. Mr. Bird thinks the location will cause an uprising from the people out there. The gentlemen stated that he would get us a better site. He did not bring in one. That is the best site for the high school. When we tried m make arrangements for another site, because we were asked for an additional access, it didn't pan out. W* need mgom the community and show them the traffic Studies and property value Studies and then ask them to tell uowhat they need. If you have a couple of optional thoughts of property, you will have another subdivision m deal with. That io the best place for the school mbelocated. Someone went door w door down First Street and told people that the District would take their land through eminent domain. Some of those people were much loved people in the community and whet) they felt like the school district was going to take their land and their home they voted no in support of those people that were community leaders that they loved, There terrible misinformation given to people and fear used that wasn't honest and was using people, We need to educate people so they are aware of the truth. This was a political maneuver. This was not a school bond where a community was supporting the district for their children, itwas a political campaign where things were used that were not normally used. That took US Out of our league. We believe we are doing what is best for our community. We weren't doing political maneuvers. They had the advantage on their side. Now we know what our opposition is. We have to become rnore savvy on passing a political campaigns, We won't get in the trenches and start the lies. We will give facts, We are feeling a little frustrated, tense, and anxious. That is what we have been dealing with and we need to understand how we combat that. We need to educate the community and take their input. We will solve the entrance problems, The entrance problern was solved. It was just a tool Used to motivate the negative votes, The entrances at Hillcrest when it was built, was through a neighborhood on Owen Street. It was the only entrance into Sandcreek, There were only two entrances inte Hillcrest for years. Edwards didn't exist. One of the individuals opposing the location built Carolyn Lane right next to Hillcrest and sold every home on that street and developed it right next to a high school, Those homes sold like hot cakes. People live near the school and there isn't a concern about the traffic. It doesn't matter where YOU put the school, There will be people in opposition to it. The argument over the entrances, we have had with Hillcrest and it was just a smoke screen, It will work out, The District will fix those roads and do what we need to do. There was just too much misinformation for us to fight. Mr. Wvdmenhulmo stated that J we are looking at a different schedule Until the bond passes, we will have mmake changes to graduation requirements. That decision will need to be made by this summer so we can get all the ramifications of the schedule worked Out by October or November. The high school principals were most interested in a trimester and may lend itself most easily to a year round type of schedule. It may also lend itself to an early and late start, These schedule changes will be at the high school level and possibly the middle schools, We will have discussions with the state next week to see how year-round funding Would work. Are YOU open to five periods or set on seven periods? The Board is open to different schedules, We want to give YOU the information you want, Mrs. Landers doesn't want to change graduation requirements to stave off split sessions is it is only going to last a year or two and then we have to go to split sessions anyway. Mrs. Hix stated that if we are going to trimesters, the curriculum will need to change. So, she will need to know as soon as possible if the Board decides to go in that direction. Chairperson Winchester stated that we really need to look at the numbers. Again, if Board members would like information, call Chairperson Winchester and she will request that inforniation from the administrative staff. Mr. Bird left the meeting at 12:52 p.m. B, Facilities Update - April Button Mrs, Burton stated that she wanted to let the Board know the needs in the District, We looked at plant facilities requests last week. We have e$2.8million Plant Facility Levy that we receive every year. There were $7 million in requesmThemhave been alot of concerns and questions about the needs of the District. Mr. McBride wondered // the Board could see the There were concerns about funding certain items over a long period of time. We have been talking about that for several years. Purchasing short term assets with long term money in not the best way m purchase those items. Some o/ the short term assets are curriculum and technology upgrades, Mr. McBride wondered if we could increase the levies. We would need to increase the tax levy rate if we increase the amount of either the Plant Facility Levy o/ the Supplemental Levy. But, ne could ask the patrons for on increase in either nrboth. These are taxes, not debt and are levied every year u to the maximum anmunu.The Plant Fad|i�has been a\$28miUion since zVi0 and �inoM*m�/10yoam.we have mvo�pvo��myoem�r�oSupp|rmvnm|� Levy, |( a levy o/ bond i, not approved, Noimh* can go back on any of the fo consolidated dates. Chairperson Winchester spoke ( the history of our Supplemental Levy. When we went for our first Supplemental Levy of $2 million in 2007, we Understood that once we are on it we are hooked. We really have no other choice. For a long time as a school district, we wouldn't go there. But, it got to the point where we didn't have a choice. When the tax shift came, almost all districts in the state have Supplemental levies The legislators put the tax burden on local patrons. Some Districts have had to go to 4-day weeks because they don't have the money to make ends meet. There will probably be a time where we would need to increase the Plant Facility. The bond would have taken some pressure off that levy. The roofat Sandcreek takes about 1/4 of the levy and it is hard to manage the other needs Out of that amount of money. We don't use our Supplemental Levy for salary and benefits. Historically, Our Board has made conscious decisions to manage the levy rate. That came up as a negative with this bond election because we were Using the levy rate to fund our needs with the bonds, Supplemental, and plant facility, The Board has given this direction in the past to district leadership. Does the Board want to continue to manage that stable levy rate to allow LIS to pay our bonds, so we can create a system of maintaining a static; levy rate? The question was asked regarding whether the District will need more and more to creep into the levies that we haven't used before the cuts to funding. Some districts have passed a levy just for curriculum or technology Upgrade because they have no other sources, We will start budgeting for next year as we are beginning our conversations with the State Department and will be looking at the new laws and new funding to Understand how that will impact Lis going forward. The one Unknown is how the Affordable Care Act will affect our costs with regard to benefits, That could be a game changer, There was discussion regarding how requests for plant facilities monies are prioritized, The District Leadership Team discusses the requests and make the priority with these lists depending on how each item fits into the DistricCs long and short term goals. Mr. Hicks has created a document that is a great resource that looks at the needs at all of our buildings. It will be a road map for facility's needs for the next five to ten years. We are building new buildings and taking care of the existing facilities, If the bond had passed it Would have taken care of the additions, big maintenance projects, safety issues at Falls Valley, etc, This is just all Update and there is no need for action from the Board. C. auckietino|nfovmation April Button Mrs, Burton wants m start training with the Board at work sessions to understand how the and left it to the administration to make the decisions. She wants to know the direction going forward. She has a PowerPoint regarding where the pUbficschool funds come from so you can understand. Chairperson Winchester asked to email the PowerPoint and then discuss at the next work session. Anyone can come in and talk to April about what is happening with the budgeting and funding, Just make sure YOU don't have a quorum present without noticing. Mrs. McConnell stated that the Board shouldn't be discouraged if they go through the PowerPoint and don't Understand it Without a narrative. Look through it and then we will discuss iL Chairperson Winchester asked if any Board Member Would like toadd any agenda iterns to an Upcoming meeting. There were no requests for agenda items, She then asked if the Board would like to schedule another work session before the 23,d An additional work session was scheduled for Wednesday, April 161h at 11:30 a.m. at the District Board Room. Mrs, Messick will schedule the Board Room for the meeting. Items for that session will be budget information from April Burton, information from Heidi Southwick regarding the Advocates for Education Committee, and information from Renee Cook and Shawn Sedall regarding the community meeting they have scheduled. Mrs. Cook recommended the need for a Public Relations representative, Chairperson Winchester needs names of people who would be willing to help. There was discussion regarding whether other Board members or administration should attend the community meeting. It is best for the public to meet with their representative at these types of meetings, Chairperson Winchester thanked Mrs. Cook for scheduling the meeting. It is at the Board's direction and it will help us with educating the public regarding the needs of the District. Call for Anenda Items for UnmminnMoeUnna A, Regular Meeting Wednesday, April 9.2014'7:O0p.m. e� Work Session with aH8 Student Council Wednosda, April 23.2O14- Bonneville High School Media Center -11:30a.m. 2:30 p.m. C, Work Session with 0S Student Council April 30,014- Lincoln High School 11:30 ezo 2:30 p.m. D. Work Session with HHS Student Council - Wednesday, May 7, 2014 - Hillcrest High School Medial Center - 11:30 a.m. - 2:30 p.m. E. Regular Meeting - Wednesday, May 14, 2014 - 7:00 p.m, VI. Executive Session Chairperson Winchester stated that the Board will enter into Executive Session pursuant to Idaho Code Section 67-2345 (1)(c) To conduct deliberations concerning labor negotiations or to acquire an interest in real property which is not owned by a public agency. The Executive Session will be closed to the public as permitted by law. She then asked for a motion to move into Executive Session at 1:17 p.m. MOTION: Amy Landers made the motion to move into Executive Session for the purposes stated, Kip Nelson seconded, The Roll Call Vote was: Amy Landers - Yes Brian McBride -Yes Kip Nelson - Yes Annette Winchester - Yes The Board then recessed into Executive Session. Chairperson Winchester asked for a motion to move back into open session at 2:13 p.m, MOTION: Kip Nelson made the motion to move back into open session. Amy Landers seconded. The vote was 4 in favor with 0 opposed and 0 abstentions Motion passed. VII. Motions from Executive Session Chairperson Winchester asked if there would be any motions from executive session, MOTION: Brian McBride made the motion to purchase 40 acres of land off Vt Street adjacent to the 80 acres currently owned by the District for $10,000 per acre. Amy Landers seconded. The vote was 4 in favor with 0 opposed and 0 abstentions Motion passed. Vill, Adiournment Chairperson Winchester then asked for a motion to adjourn at 2:14 p.m. MOTION: Kip Nelson made the motion to adjourn. Amy Landers seconded. The vote was 4 in favor with 0 opposed and 0 abstentions Motion passed. APPROVED: hairp so -1 ATTESTED: C Date: t 61q