08-31-2016 Minutes Work Session - Laserfiche WebLink

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�'LLE/J �- J I L LJL0AJnL °T' 'Swderzt Szrccess by Desfgll " 3497 North Ammon Road, Idaho Falls, Idaho, 83401 (208) 525-4400 < Fax (208) 529-0104 A www.d93schools.org Dr. Charles J. Shackett, Superintendent Marjean McConnell, Deputy Superintendent Scott Woolstenhulme, Assistant Superintendent Work Session of the Board of Trustees August 31, 2016 11;30 AM District Board Room I. Call to Order Chairman McBride called the meeting to order at 11:43 a.m. II. Roll Call Brian McBride present Paul Jenkins present Amy Landers present Jeff Bird excused Greg Calder present III. Welcome Visitors and Deleaations Those in attendance were Superintendent Dr. Charles Shackett, Deputy Superintendent Marjean McConnell, Assistant Superintendent Scott Woolstenhulme, Chief Financial/Operations Officer GuyUangsgard, Director of Curriculum & Instruction Michaelena Hix, Director of Maintenance & Operations John P�mm, Community Relations and Communications Phil Campbell, Director of Secondary Special Education and Federal Programs Julian Duffey, Director of Elementary Special Education and Federal Programs Rex Miller, Allan Ranstrom and Chad Ranstrom from Moreton Insurance, Renee Cook, and Board Clerk Mary Hansen. IV. Items for Discussion A. District Insurance Review - Allan Ranstrom, Moreton Insurance Chairman McBride invited Allan Ranstrom for Moreton Insurance to present information on the District's Insurance policies. Mr. Ranstrom informed the Board that the District policies are held in conjunction with the Idaho School Board Association (ISBA) and Moreton Insurance with programs designed for schools, including risk management and property and liability insurance. Risk management involves deciding what the risk is and then to be prepared accordingly. Risk management training models are available. Any activity approved by the Board is considered a school sponsored activity. He stated that the yellow school bus is the safest transportation on earth! Student -to -school and back -to -home transportation is required by law for all students; however, student transportation for any extra -curricular activities, i.e, sports and performing groups, is not required. Parent waivers are not required if students drive to extra -curricular activities. Coaches are not to set up transportation carpools for team members. Mr. Ranstrom recommended to purchase rental car insurance when renting vehicles. If summer camps use the district's sport equipment, whether or not school sponsored, the liability will be the district's responsibility. Non district sports camps are required to provide their own liability insurance. B. Special Education Fundina Model - Guy Wangsgard Chairman McBride invited Guy Wangsgard to present information on funding for Special Education. Mr. Wangsgard explained that all districts are required to categorize funding for Special Education programs using specific codes to identify expenditures. Only certain district individuals have access to these codes. The annual financial audit shows that expenditures are coded correctly. There are four basic funds: General Fund, Federal IDEA Part Be School Age Fund, Federal IDEA Part B Pre -School Fund, and Medicaid. All Federal and Medicaid funds are tied with the student's Individual Education Plan (IEP) which is the driving force for Special Education funding. In order for the district to receive federal funding, the State DOE reviews the district's spending from the General Fund, known as Maintenance of Effort (MOE); this ensures that local funding is also being used. The spending per Special Education student must be comparable to what is spent for all students. Board of Trustees Brian McBride ::% Paul Jenkins <'; Amy Landers s, Jeff Bird .` Greg Calder