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HomeMy WebLinkAbout10-26-2016 Minutes Work SessionLLE Ld J - JOINT SCHOOL DISTRICT NO. 93 '3 t zedent Success by Design " 3497 North Ammon Road, Idaho Falls, Idaho, 83401 (208) 525-4400 ` Fax (208) 529-0104 ` www.d93schools.org Dr. Charles J. Shackett, Superintendent Marjean McConnell, Deputy Superintendent Scott Woolstenhulme, Assistant Superintendent Work Session of the Board of Trustees October 26, 2016 11:30 AM Sandcreek Middle School Media Center I. Call to Order Chairman Brian McBride called the meeting to order at 11:45 a.m. II. Roll Call Chairman Brian McBride present Vice Chairman Paul Jenkins present Treasurer Amy Landers present Trustee Jeff Bird excused Trustee Greg Calder present III. Welcome Visitors and Delegations Those in attendance were Superintendent Dr. Charles Shackett, Deputy Superintendent Marjean McConnell, Assistant Superintendent Scott Woolstenhulme, Chief Financial/Operations Officer Guy Wangsgard, Director of Curriculum & Instruction Michaelena Hix, Director of Maintenance & Operations John Pymm, Energy Education Specialist Don Trauntvein, Community Relations and Communications Phil Campbell, Administrative Assistant Sam Williams, Director of Secondary Special Education and Federal Programs Julian Duffey, Sandcreek Middle School Principal Yvonne Thurber, Sandcreek Media Librarian Mike Jarvis, Bonneville High School Assistant Principal Levi Owen, Tammie McCammon, Mark Bird, Renee Cooke, and Board Clerk Mary Hansen. IV. Items for Discussion A. 15 Year Plan - Mark Bird & John Pymm Supplemental Levy 2017-2019 • Guy Wangsgard, Chief Financial Officer, explained the basics of the Supplemental Levy and upcoming election dates. The March 2017 election would be the preferred time to place the Supplemental Levy on the ballot. Supplemental levies can be renewed every two years. • Citizen Financial Committee member, Mark Bird, reviewed the updates for the 15 year plan and the importance of advance planning, projected increased enrollment, and 4% market value growth assumptions. These are key players in the reasoning to increase the supplemental levy to $5.8 million for the 2017 election. When the market value growth increases, the outcome is positive for the community and the district: no tax rate increase for levies, shorter bond periods, lower interest, etc. • Scott Woolstenhulme reviewed the supplemental levy history, In 2007 the supplemental levy was at $2 million per year, 2009 the levy increased to $2.5 million per year, 2011 -present increased to $3 million per year. The majority of Idaho school districts have supplemental levies; however, District 93 has the lowest per dollar per student levy in the region with the district's student enrollment increasing significantly without an increase in the levy funding. The district is recommending to increase the supplemental levy to $5.8 million for the next two years. This increase will help improve salary schedules, provide budgets for school supplies, improve grounds maintenance, buy text books, reinstate programs, fund utilities, etc. The funding will also be used for the startup of the new high school. • John Pymm presented the grounds improvement plan for the spring of 2017 and fall of 2018. By adding an additional grounds crew members will allow for a more complete grounds maintenance program for spring, summer and winter. The Booster organizations have helped with the upkeep of the Board of Trustees '' Brian McBride Paul Jenkins Amy Landers Jeff Bird Greg Calder sports fields. • Mr. Wangsgard summed up the discussion reminding everyone to reflect on what's best for students! 2. Elementary School Bond Chairman McBride invited Mark Bird and John Pymm to discuss proposed Elementary School Bond. This bond will help build additions on to four existing elementary schools (Iona, Discovery, Summit Hills, and Woodland Hills) and to build a new elementary school by the year 2019; all buildings will have seats for 750 students and will allow for growth. Currently these schools have seven modular trailers in use. A Facility Committee will be formed to research traffic flow, cost, site planning, and possible boundary changes. 3. CM/CG & Architect Proposal for New Elementary School Chairman McBride invited John Pymm to discuss CM/CG & Architect Proposal for new elementary school building and additions. He explained it is best to choose an architect and CM/GC before the project states so they can attend meetings and examine all options. However, they will not be paid until the bond passes and the contract is written. B. School Calendars - Marjean McConnell Chairman McBride invited Marjean McConnell to discuss proposed school calendars. Ms. McConnell explained that it is best when District 93 calendars are similar to District 91's class and holiday schedule. The proposed calendars for the next three years are consistent with the start of and end of school, in-service days, teacher work days, and holiday breaks. 1. 2017-2018 2, Future Years C. Naming Survev - Scott Woolstenhulme Chairman McBride invited Scott Woolstenhulme to discuss naming survey outcomes. Mr. Woolstenhulme stated that the survey went out to student, parent, and staff emails, as well as fliers being distributed to those not in the school system, The Naming Advisory Committee will submit their recommendations to the Board on November 2, 2016, V. Call for Agenda Items for Uocomina Meetings Chairman McBride asked for any agenda items for upcoming meetings. The Rotary Club will present information at the next regular meeting. A. Regular Meeting - Wednesday, November 2, 2016 - District Board Room - 7:00 p.m. B. ISBA Annual Convention - Wednesday, November 9 -Friday, November 11, 2016 - Boise Centre C. Work Session - Wednesday, November 30, 2016 - Rimrock Elementary -11:30 a.m. D. Regular Meeting - Wednesday, December 14, 2016 - District Board Room - 7:00 p.m. VI, Executive Session A. Chairman McBride stated that the Board will enter into Executive Session pursuant to Idaho Code Section 74-206(1)(b)To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. The Executive Session will be closed to the public as permitted by law. Chairman McBride asked for a motion to move into executive session for the reasons stated at 1:25 p.m. MOTION: Greg Calder made the motion to enter into executive session for the reason stated. Amy Landers seconded. The roll call vote was: VII. Roll Call Vote Chairman Brian McBride yes Vice Chairman Paul Jenkins yes Treasurer Amy Landers yes Trustee Jeff Bird excused Trustee Greg Calder yes VIII. Discussion Items IX. Move Back Into Oaen Session Chairman McBride asked for a motion to move back into Open Session at 1:50 p.m. MOTION: Greg Calder made the motion to move back into open session. Paul Jenkins seconded, The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. X. Adiournment Chairman McBride asked for a motion to adjourn at 1:51 p.m. MOTION: Greg Calder made the motion to adjourn. Paul Jenkins seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried, APPROVED: _ Chairman ATTESTED: Clerk Date: ,