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HomeMy WebLinkAbout01-25-2017 Minutes Special Meeting-Work Session_% NNEVILLE E1,6 JOINT SCHOOL DISTRICT NO. 93 3497 North Ammon Road, Idaho Falls, Idaho, 83401 (208) 525-4400 ) Fax (208) 529-0104 0 www,d93schools.org Dr. Charles J. Shackett, Superintendent Marjean McConnell, DtNuty Suatrintuid,nt Swtt Wtolstenhulme, Assistant Superintendent Special Meeting -Work Session January 25, 2017 11:30 AM Iona Elementary Library I. Call to Order Chairman Jeff Bird called the meeting to order at 11:45 a.m. II. Roll Call Chairman Jeff Bird present Vice Chairman Paul Jenkins present Treasurer Amy Landers present Trustee Greg Calder present lll. Welcome Visitors and Delegations Those in attendance were Superintendent Dr. Charles Shackett, Deputy Superintendent Marjean McConnell, Assistant Superintendent Scott Woolstenhulme, Chief Financial/Operations Officer Guy Wangsgard, Director of Curriculum & Instruction Michaelena Hix, Director of Safe Schools & Technology Gordon Howard, Director of Secondary Special Services and Federal Programs Julian Duffey, D93 News Samantha Williams, Food Services Supervisor Heather Plain, former Chairman of the Board Brian McBride, Idaho Falls Public Library Director Robert Wright, Iona Elementary Principal Brady Johnson, Renee Cook, and Board Clerk Mary Hansen, IV. Amend/Aivrove the Aoenda Chairman Bird asked for a motion to approve the agenda. MOTION: Greg Calder made the motion to approve the Agenda. Paul Jenkins seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. V. Board Recoanition - Chairman Jeff Bird Chairman Bird welcomed former Chairman Brian McBride and presented him with gift of appreciation. Chairman Bird expressed his gratitude for Chairman McBride's leadership and direction he gave to District 93 and for his trust and support as a fellow board member. He will truly be missed. Chairman McBride expressed his appreciation for the opportunity to serve in a wonderful district. Chairman Bird then opened the floor to anyone who wished to share their thoughts. VI. New Business A. Elementary School Architect Proposal — Guy Wangsgard Chairman Bird invited Guy Wangsgard to present elementary architect proposal. Mr. Wangsgard stated the district had received proposals from Hummel Architects and NBW Architects in response to the RFQ for school design services for either additions to existing elementary schools or to provide design services for a new elementary school. To view the design efforts of each frim, the Facilities Committee visited schools in Twin Falls designed by Hummel, and schools in Rigby and Shelley designed by NBW. Based on the review of the proposals and the schools visits, the committee recommends that the school board act to accept the proposal submitted by NBW Architects. MOTION: Amy Landers made the motion to proceed with NBW Architects for elementary school design services. Greg Calder seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. VII. Old Business A. Work Session Scheduling - Chairman Bird Chairman Jeff Bird opened discussion on Work Session scheduling and referred to the calendars. It was proposed that the Work Session meetings for the remaining 2016-2017 schedule be on a rotating cycle: Wednesdays at 11:30 a.m., Fridays at Board of Trustees 0 Jeff Bird 0 Paul Jenkins 0 Amy Landers 0 Greg Calder0 Bor .eville Joint School District No 93 is ar Equal Opportunity Employer 12:30 p.m., and Tuesdays at 2:30 p.m. The schedule will be reviewed again before the Annual Meeting in July. MOTION: Greg Calder made the motion to accept scheduling changes for the remainder of the 2016-2017 School Board Work Session meeting calendar. Paul Jenkins seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. VIII. Items for Discussion A. District Library Satellite Follow-Uo - Robert Wright, Idaho Falls Public Library Director Chairman Bird invited Robert Wright from Idaho Falls Public Library to present follow up information for the satellite library in Thunder Ridge HS. Mr. Wright explained he worked at the Idaho Falls Public Library which is under contract with the Bonneville County Library District to provide library services to all Bonneville County residents. It is often difficult for a school to fund a full library. Having public access to a school library will create opportunities for book transfers from other local libraries and increase the use of library services for both patrons and students. This proposal is to negotiate a contract between the Idaho Falls Public Library and the high school library. Currently, the Bonneville County Library District have withdrawn their agreement to fund the satellite program. B. High School Construction Contracts Update -- Guy Wangsgard Chairman Bird invited Guy Wangsgard to present information on the Thunder Ridge HS construction bidding process and contracts. GMP 4 was recently finalized at $27,670,693. This brings the total GMP to date to 34,619,624. The remaining work at the high school will be divided into GMP 5 and GMP 6. There is 19,640,462 remaining in the construction budget to cover GMP 5 & 6. We are hopeful that the remaining bids will come in lower than the 19,640,462 so that additional funds can be used to augment the furniture, fixtures, and equipment budget that will be needed for the high school. IX. Board Review A. Letters of Interest Zone 3 District 93 received four letters of interest for the Zone 3 vacancy. Copies of the letters were given to the board and interviews will be scheduled during a special meeting prior to the regular meeting to be held on February 8, 2017. All deliberation will take place in an open meeting. Candidates are Craig Lords, Chad Dance, Heidi Roth, and Nick Torman. X. Call for Aqenda Items for Uocominq Meetings Chairman Bird called for any agenda items for upcoming meetings. He reminded everyone of the upcoming work session schedule changes. Agenda items include 1 yearl15 year planning for bonding for elementary/middle school, report from Finance Committee and Facility Committee, elementary growth patterns, tentative boundary changes, and career ladder discussion. A. Regular Meeting - Wednesday, February 8, 2017 - District Board Room - 7:00 p.m. B. Day on the Hill - Monday, February 20 & Tuesday, February 23, 2017 - Boise, ID C. Presidents Day - Monday, February 20, 2017 - NO SCHOOL D. Work Crdnn TGHS 9; EOH3 Stud P—nt r.,,,., ;ice lnrednesday, Fehruary 22, 241-' V.16,.\+ Qaard- p m ,1.20- m Meeting Change: Work Session - TCHS & BOHS Student Councils - Friday, February 24, 2017 — District Board Room - 12:30 p.m, E. Regular Meeting - Wednesday, March 8, 2037 - District Board Room - 7:00 p.m. F. Spring Break - March 20-24, 2017 - NO SCHOOL XI. Adiournment Chairman Bird asked for a motion to adjourn at 12:18 p.m. MOTION: Amy Landers made the motion to adjourn. Paul Jenkins seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. APPROVED: Chairman ATTESTED: Clerk Date: