03-30-2015 Minutes Special Meeting

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Dr. Charles J. Shackett, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 529-0104  www.d93schools.org Board of Trustees  Annette Winchester  Kip Nelson  Amy Landers  Brian McBride  Jeff Bird Bonneville Joint School District No. 93 is an Equal Opportunity Employer Marjean McConnell, Deputy Superintendent Special Meeting March 30, 2015 3:30 PM I. Call to Order Chairperson Winchester called the meeting to order at 3:31 p.m. II. Roll Call Those Board members in attendance were Chairperson Annette Winchester, Vice-chairperson Kip Nelson, Treasurer Amy Landers, Trustee Jeff Bird, and Trustee Brian McBride. Others in attendance were Superintendent Chuck Shackett, Deputy Superintendent Marjean McConnell, Communications Liaison Phil Campbell, Director of Plant Facility/Purchasing Roger Hill, Chief Financial/Operations Officer April Burton, and Board Clerk Valerie Messick III. Approve Agenda Chairperson Winchester asked for a motion to approve the agenda IV. Welcome Visitors and Delegates Chairperson Winchester welcomed Ken Karst to the meeting as well as Nick Miller, and Eric Herringer via telephone. MOTION: Kip Nelson made the motion to approve the Agenda. Jeff Bird seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. V. Bond Resolution - April Burton Chairperson Winchester asked Mr. Hill to present the Initial Findings of the MTI subsurface soils exploration and foundation evaluation conducted on March 23, 2015. They gave us an Initial Findings letter to let us know what they found after digging nine test holes. No uncontrolled fill matter or any solid rock was encountered at any of the test sites that they dug. That means that no lava rock was found at any of the drill sites. Uncontrolled fill matter would be that which may have been brought in prior to excavation. There was nothing but the soils that were there. Complete test results will be available in a couple of weeks. Based on their findings, the site is suitable for the planned development. The native soils at the site are similar to those typically found in the area. Mr. McBride wondered if the testing was done on the southeast corner of the property. It was done from the end of Ladino out to where the footprint of the building would be. This is where the utilities would be placed. Then the rest of the testing was done around the footprint of where the building would be. Mr. Nelson wondered how far apart the samples were. Mr. Hill doesn’t know the distance between holes they often use a grid. Mr. McBride wondered why was there concern that there was lava rock there when there was none found. There is lava rock in the area. But it is just here and there. You can do a test like this and put out a grid and never find any. Once in a while you might find something between the gri d points. Chairperson Winchester asked Mr. Karst what the concern with the lava might be. Most of the concern is with the utility trenches if you are excavating in lava rock because it is the deepest construction in the project. They need to have 30 inches of frost cover above the footing line. In the best case scenario the bottom of the footings will go down four feet. This depth is required to eliminate frost heaving in the building. The foundation system is typically the shallowest construction and the deepest construction will be the water lines as well as the sewer lines that slop at about ½% per foot. If you need to run the sewer lines a long way they could get down to 14 or 15 feet deep. They ran test holes from Ladino east and the holes were 12 feet deep so there is a good chance that we won’t find any lava rock in any of the building excavations. The soil at the site is as good a soil to build on in Bonneville County as there is. If they can get the minimum bearing into lower gravel and sand it will be outstanding for spread footings. Mr. Nelson wondered how thick the footings for a building of this size need to be. Most of the footings will be 12 inches thick and less than 5 feet deep. Based on the test pits, no rock was encountered. There was four feet of over burden. That is the best material to build on. Chairperson Winchester asked if there were any other questions or concerns from the Board. Hearing none, she then asked Mrs. Burton to present the updated Bond Resolution to the Board. Mrs. Burton stated that the Board has several versions of the Resolution. During the March 11th meeting there was a resolution passed for $56.1 million. That was the same resolution that was passed in January. At the Work