03-18-2015 Minutes Special Meeting-Work Session

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Dr. Charles J. Shackett, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 529-0104  www.d93schools.org Board of Trustees  Annette Winchester  Kip Nelson  Amy Landers  Brian McBride  Jeff Bird Bonneville Joint School District No. 93 is an Equal Opportunity Employer Marjean McConnell, Deputy Superintendent Special Meeting/Work Session Ucon Elementary March 18, 2015 11:30 AM I. Call to Order Chairperson Winchester called the meeting to order at 11:30 a.m. II. Roll Call Those Board members in attendance were Chairperson Annette Winchester, Vice-chairperson Kip Nelson, Treasurer Amy Landers, and Trustee Brian McBride. Trustee Jeff Bird was not in attendance. Others in attendance were Superintendent Chuck Shackett, Deputy Superintendent Marjean McConnell, Director of School Improvement and Technology Scott Woolstenhulme, Director of Curriculum and Instruction Michaelena Hix, Communications Liaison Phil Campbell, Director of Plant Facility/Purchasing Roger Hill, Chief Financial/Operations Officer April Burton, Director of Safe Schools, Director of Food Services Heather Plain, Financial Specialist Joey Hodgson, and Board Clerk Valerie Messick III. Welcome Visitors and Delegations Chairperson Winchester welcomed the following: Holly Giglio, Stephanie Gifford, Sally Price, Tammie McCammon, Heidi Southwick, Karla Harris, Renee Cook, and Katie Davenport. IV. Amend/Approve the Agenda Chairperson Winchester read the Motion and Order to Amend the Agenda and asked for a motion to amend the agenda as stated. MOTION: Kip Nelson made the motion to amend the agenda as stated. Amy Landers seconded. The vote was 4 in favor, with 0 opposed and 0 abstentions. The Motion was carried. Chairperson Winchester then asked for a motion to approve the agenda as amended. MOTION: Brian McBride made the motion to approve the agenda as amended. Kip Nelson seconded. The vote was 4 in favor, with 0 opposed and 0 abstentions. The Motion was carried. V. Consent Calendar A. Technology Surplus Items B. Anonymous Alerts Agreement Chairperson Winchester asked if there were any questions from the Board with regard to the Consent Calendar. Hearing none, she then asked for a motion with regard to the consent calendar. MOTION: Amy Landers made the motion to approve the Consent Calendar. Kip Nelson seconded. The vote was 4 in favor, with 0 opposed and 0 abstentions. The Motion was carried. VI. State of the District Report and Bid Award for HHS Network Replacement - Scott Woolstenhulme Chairperson Winchester asked Mr. Woolstenhulme to give the state of the District Report along with Bid Award for Hillcrest High School’s network replacement. We had a switch with our internet service provider this year. Luckily we were a head of the game compared with the rest of the state. We made the technical switch at Christmas Break and when the state provider license was rescinded, we had already made the change. We are now needing to make a few changes with the eRate program. Looking back over the last decade, we have been increasing our band width continually. This is a function of the number of students, devices, and applications. Last year, we jumped up from about 150 megs to about 300 megs. Within the next month, we are hoping to reconnect with cable one and that will bring us up to about 400 megs. As we look at having every student in every classroom being able to connect to the network, that is not sufficient. We will need to move upward to about a gig based on national studies. Next year we should have the opportunity to increase to about 1.2 gigs. Right now we have computers in the schools connected to our network. We do not currently have enough band width to connect personal devices wirelessly to the network. We are also looking at putting our camera systems on the network as well as our intercom systems. Right now we have each elementary connected back to the Tech Center with 1 gig and our high schools are on a 10 gig connection. This is significantly higher than three years ago. We have a strong robust fiber optic network that is connecting our schools at this time and it will allow for increased band width. This year, we would like to award a contract to Silver Star to be our primary internet provider. Since Christmas our provider was the City of Ammon and before that time it was ENA. Silver Star gave us a bid for a one gig connection that is very affordable and we will still have supplemental connections in case something happens with Silver Star we will still have back up connection with Cable One and Iron. Silver Star will have to use the City of Ammon’s connection to get to us. We had seven responses to our RFP for internet providers. We separated the RFP requesting at least 100 megs for our elementary schools, at least 100 for our middle schools, and at least 100 for our high schools. We did it this way so that if IEN ever comes back on line, we will still have connections to our elementary schools. Silver Star was the least expensive and could provide service to us cheaper than the City of Ammon. The City of Ammon was the fourth most expensive rate. Silver Star is giving us a great rate at $1500 per month and $18,000 per year. Our net cost through eRate is only $5400. Mr. Woolstenhulme asked the Board to approve the bid from Silver Star so he